Senior Administrative Associate

Organizational Context

The Senior Administrative Associate supports the manager in implementing general administrative and resource management tasks. Working independently with general guidance, the incumbent ensures timely administrative support, manages resources, and contributes to a safe and respectful work environment. Contacts are with internal sections, local suppliers, partners, and national authorities.

Job Purpose

The Senior Administrative Associate is responsible for assisting the concerned manager in the implementation of general administrative and resource management tasks. The incumbent will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches. Work is controlled for meeting expected results and conformity to policy and procedures. S/he is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer. The incumbent may directly supervise some support staff. Contacts on administrative related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services/partners/national authorities on routine subject matters as well as on matters of importance to the Organization.

Responsibilities

Assist the supervisor in the provision of resources (human, material, and services) necessary to support the day-to-day activities of the office. Ensure UNHCR Office premises provide a healthy, safe, and respectful working environment. Analyze and maintain an overview of the office's work to ensure timely administrative support in general and specialized areas. Participate in the recruitment and training of General Service staff and assign them to meet work requirements. Review and evaluate the work of subordinates. Supervise activities concerned with office and grounds maintenance, security, transport, and similar services. Brief international personnel on general administrative matters and provide advice. Advise and assist senior staff in office management. Arrange and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures, and make recommendations. Prepare correspondence, special reports, evaluations, and justifications on administrative tasks. Support risk management and identify opportunities impacting objectives. Perform other related duties as required.

Work Experience

4 years of relevant experience with a High School Diploma, or 2 years of relevant work experience with a Bachelor's degree or equivalent. Completion of UNHCR learning programs or specific training relevant to the functions of the position is desirable.

Skills

IT-Computer Literacy BU-PeopleSoft EPM/Budget CO-Drafting and Documentation UN-UN/UNHCR Administrative Rules, Regulations and Procedures SC-UN/UNHCR Procurement Rules and Procedures Office Management Resource Management Risk Management Staff Supervision Interpersonal Skills Communication Skills Problem-Solving

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