Administration and Finance Assistant - Tambacounda

Organizational Context

The Administration and Finance Assistant is based within the Regional Health Directorate of Tambacounda, contributing significantly to the administrative and financial management of UNFPA's programs in the South-East regions, specifically Tambacounda and Kédougou. The role supports operational management in administrative and financial areas for the 9th Programme (2024-2028). Reporting to the Director of Operations and supervised by the Project Coordinator for field activities, the position ensures quality service delivery.

Job Purpose

The Regional Administration and Finance Assistant, based in Tambacounda, is responsible for the administrative and financial management of programs in the South-East region. This includes supporting the financial and administrative management of Annual Work Plans (PTAs) in accordance with HACT and NEX provisions. The role ensures the quality assurance of financial operations within the Regional Health Directorates of Tambacounda and Kédougou. The incumbent must stay informed about applicable financial and administrative procedures for the implementation of PTAs, contributing to the effective and efficient execution of UNFPA's regional programs.

Responsibilities

The role involves supporting implementing partners in preparing quarterly advance fund requests and ensuring the completeness, quality, and timeliness of quarterly reports. It includes strengthening financial and administrative management capacities of partners, particularly within Regional Health Directorates and Health Districts. Responsibilities also encompass verifying expenditure reports, tracking bank reconciliations, and supporting the recording of expenses and fund advances in GPS. The assistant will identify capacity-building needs, contribute to financial monitoring during field missions, and facilitate project coordination meetings. Additionally, the role requires continuous monitoring of financial execution, reporting on unliquidated advances, analyzing financial execution against activities, and supporting the flow of documentation from districts to regional health directorates. The position also involves preparing for and facilitating annual audits, monitoring the use of materials and logistics, and ensuring the proper administrative management of the regional vehicle.

Work Experience

A minimum of five years of professional experience in finance, management, administration, and accounting in the public or private sector is required. Experience in results-based management and at least one year of experience in administrative and financial management of UN System programs and projects, particularly UNFPA, is essential. Knowledge of the health sector organization and proficiency in computer tools (Word, Excel, PowerPoint, Internet, accounting software) are necessary. Fieldwork experience and the ability to undertake periodic field missions are also required.

Skills

Key competencies include integrity, commitment to UNFPA and the UN system, cultural diversity, openness to change, results orientation, accountability, professional expertise, analytical and strategic thinking, teamwork, self-management, effective communication, financial data analysis, logistical support, data management, document and report management, information and workflow management, and planning, organization, and multitasking.

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