Programme Assistant, GS5, FTA, Managua, Nicaragua

Organizational Context

The Programme Assistant supports the design, planning, and management of UNFPA’s country programme, providing data inputs, logistical support, and monitoring project implementation. Reporting to the CSE/GVB Programme Analyst, this role is crucial for facilitating programme execution and ensuring compliance with procedures. UNFPA is the lead UN agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled.

Job Purpose

As key administrative support, this role is responsible for maintaining confidentiality, upholding protocol, managing information flow, and following up on deadlines and commitments. The position facilitates knowledge building and management, provides essential logistical support for activities, assists with communications, and coordinates secretarial services. The Programme Assistant plays a vital role in ensuring the smooth and efficient operation of the country programme, contributing directly to UNFPA's mandate of achieving the Sustainable Development Goals related to population and development.

Responsibilities

The Programme Assistant participates in budget preparation and follows up on implementation with partners, reporting deviations to programme analysts. They assist in preparing and following up on recommendations from technical missions and audits, and revise FACE forms with partners. The role involves programmatic and financial monitoring visits to implementing partners, supporting the monitoring of plan delivery and reports, and strengthening partner capacities in procedures and accountability. Responsibilities include coordinating travel, issuing contracts and agreements, managing programme officers' agendas, and handling correspondence. The assistant ensures proper filing of hard copy and electronic documents, provides logistical support for events, and assists with procurement processes. They generate financial and implementation reports, update quarterly financial planning, and manage data in UNFPA applications. The role also involves participating in year-end closure and acting as a backup for colleagues.

Work Experience

Required experience includes project development skills, basic accounting knowledge, and proficiency in computer software (word, excel, power point, internet, ERP). Demonstrated experience in organizing meetings and workshops is essential. Strong interpersonal, organizational, and good written and verbal communication skills are necessary.

Skills

Key skills include integrity, commitment to UNFPA and the UN system, embracing cultural diversity and change, achieving results, accountability, professional expertise, analytical and strategic thinking, and teamwork. Functional competencies involve providing logistical support, managing data, documents, correspondence, and information workflow, as well as planning, organizing, and multitasking.

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