Programme Assistant

Organizational Context

UNESCO is convening the 2027 World Conference on Education for Sustainable Development (ESD) in Nairobi, Kenya, from January 13-15, 2027. This conference marks the halfway point of the ESD for 2030 framework and aims to generate momentum and provide guidance for achieving the Sustainable Development Goals related to education. The event will highlight emerging trends such as climate change, green skills, digital transformation, and social-emotional learning. It will be held at a ministerial level, with participation from high-level delegates, stakeholders, and youth.

Job Purpose

The Programme Assistant will provide crucial administrative and programme support for the effective planning, organization, coordination, operations, and logistics of the 2027 UNESCO World Conference on ESD. This role is essential for ensuring the smooth execution of the conference, which will be held in Nairobi, Kenya. The assistant will work under the guidance of the Senior Education Programme Specialist and the Regional Director, contributing to a successful and impactful event. The position requires meticulous attention to detail in managing participant communications, travel arrangements, and logistical arrangements, ensuring all aspects of the conference are handled efficiently and professionally to support UNESCO's global ESD initiatives.

Responsibilities

The Programme Assistant will be responsible for supporting the planning, organization, coordination, operations, and logistics of the 2027 UNESCO World Conference on ESD. Key tasks include following up on invitation letters, communicating with invited participants via various channels, and liaising with UNESCO HQ and the National Planning Committee to ensure online registration. The role involves coordinating participant travel, including collecting documents, creating vendor accounts, and purchasing tickets through the designated travel agency. Additionally, the assistant will prepare logistical notes, share travel information and guidance, and facilitate visa processing. Ensuring venue, interpretation, accommodation, and conference package logistics are managed in collaboration with the National Planning Committee is vital. The role also includes supporting contract creation for services such as hotels and interpretation, performing related duties, and maintaining records of conference data. Onsite support during the conference execution is also expected.

Work Experience

A minimum of three years of relevant professional experience is required in supporting project coordination, management, implementation, and monitoring. Experience working within a UN agency or an international organization is considered an asset for this role.

Skills

Excellent communication skills, both written and spoken, are essential. Proficiency in planning and organizing tasks, accountability, and a results-focused approach are key. The ability to foster knowledge sharing and continuous improvement, along with strong teamwork capabilities, is also important for this position.

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