Pasante en la Unidad de Adquisiciones
Organizational Context
The UNDP supports national and subnational capacity building in Bolivia, promoting SDGs, human rights, and gender equality through technical assistance for sustainable human development. Operating in 170 countries, UNDP fosters resilient nations and inclusive growth. The Acquisitions Unit specifically promotes environmental sustainability as a foundation for poverty reduction and national economic development strategies.
Job Purpose
The purpose of this internship is to provide essential operational support to the UNDP's Acquisitions Unit in Bolivia, directly contributing to the efficiency and transparency of procurement processes. The intern will be instrumental in managing critical documentation, assisting external vendors with system registration, and conducting market analysis, all of which are vital for informed decision-making in acquisitions. This role ensures that the unit's activities are streamlined and compliant, thereby enabling the UNDP to effectively deliver on its mandate to strengthen national and subnational capacities. The intern's contribution underpins the promotion of Sustainable Development Goals, human rights, and gender equality, and supports the integration of environmental sustainability into poverty reduction and national economic development strategies. This position is key to facilitating the UNDP's overarching goal of achieving sustainable human development and ensuring that no one is left behind in Bolivia.
Responsibilities
Under the direct supervision of the Acquisitions Associate, the intern will undertake a range of responsibilities crucial for the efficient functioning of the Acquisitions Unit. These responsibilities are grouped into key areas: Procurement Process Support: Provide comprehensive assistance in the digital and physical archiving of acquisition documents, specifically for processes from 2019 to the current date. This includes ensuring proper organization, retrieval, and maintenance of records. Vendor Engagement and System Administration: Offer direct support to potential vendors by guiding them through the registration process on the Quantum system, thereby facilitating their participation in UNDP procurement opportunities. Market Research and Analysis: Conduct thorough market investigations to gather essential data and insights for various acquisition processes, aiding in strategic decision-making and ensuring competitive and compliant procurement. Documentation and Compliance: Assist in the regular updating of unit manuals and guidelines to reflect current policies and best practices. Additionally, support the systematic destruction of outdated documents in strict adherence to established UNDP regulations and procedures. General Administrative Assistance: Perform other ad-hoc tasks and duties as required by the Acquisitions Unit, contributing to overall operational effectiveness and responsiveness to evolving needs.
Work Experience
Desirable experience includes prior involvement in administrative roles. The internship is open to recent graduates or final-year students, implying that extensive professional experience is not a prerequisite, but any administrative background is a plus.
Skills
Technical Skills: Proficiency in computer use and MS Office (Word, Excel), knowledge of Oracle platforms. Language Skills: Required: Spanish. Desirable: English. Core Competencies: Results-oriented, innovative thinking, continuous learning, agile adaptation, determination, teamwork, and fostering diversity and inclusion. Personal Attributes: High capacity for learning, initiative, proactivity, human sensitivity, and ethics.