Asistente De Apoyo Logístico Y Operativo

Organizational Context

The United Nations Development Programme (UNDP) in Guatemala supports national efforts towards sustainable, resilient, equitable, and inclusive development, aligning with the Country Programme Document (CPD) for 2022-2026. The role is within the Democratic Governance area, specifically supporting institutional strengthening initiatives through logistics, operations, and administrative management.

Job Purpose

The Logistics and Operations Support Assistant provides essential operational and logistical support to institutional strengthening projects under the Democratic Governance area. This role ensures the efficient and effective execution of planned activities and actions. The assistant will manage procurement processes, maintain internal management systems, handle documentation, support risk management, and facilitate communication. They will also provide comprehensive logistical support for high-level events and field deployments, coordinating travel, accommodation, and resources to ensure smooth operations and timely delivery of project objectives. The position contributes to the overall success of UNDP's development initiatives in Guatemala.

Responsibilities

Manage and track minor procurement processes and vendor payments, adhering strictly to UNDP's POPP regulations. Maintain updated internal management systems for requisitions, purchase orders, and service reception. Maintain rigorous control and filing of operational, financial, and contractual supporting documents for audits. Proactively identify, alert, and organize actions to mitigate operational risks. Assist in drafting, formatting, and sending official correspondence, memos, and technical follow-up notes. Ensure timely responses to daily operational requests, escalating critical issues. Participate in project planning, coordination, and follow-up meetings and training workshops. Consolidate updated databases of counterparts, departmental authorities, and key service providers. Support the compilation of quantitative inputs and verification means for project progress reports. Manage and track project inventory according to UNDP POPP. Provide comprehensive logistical support for high-level events, including expert missions, workshops, and forums, coordinating services like venue, audiovisual, transport, and catering. Coordinate all logistics for field missions, including travel, accommodation, and per diems. Organize on-site logistics for departmental training programs and coordinate the secure dispatch, distribution, and receipt of technical materials and equipment.

Work Experience

Minimum of five (5) years of demonstrable professional experience with a Secondary Education diploma, or two (2) years with a Bachelor's degree. Experience should be in logistics assistance, operations, inventory management, or travel management.

Skills

Data analysis, Event management, Inventory management, Procure-to-pay processes, Vendor sourcing, Results-based management, Change management, Strong organizational and planning skills, Ability to manage multiple tasks and priorities, Ability to work independently and as part of a team, Attention to detail, Problem-solving abilities, Ability to analyze and interpret regulations, Efficiency in service delivery.

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