Administrative And Finance Assistant (TT Net-Zero)

Organizational Context

The United Nations Development Programme (UNDP) in Trinidad and Tobago is implementing a project to accelerate the nation's transition towards a net-zero, nature-positive economy. This initiative addresses key barriers including policy frameworks, enabling environments for investment in green technologies, and local experience with sustainable solutions. The project operates within the Nature, Climate, and Energy department.

Job Purpose

The Administrative and Finance Assistant provides crucial administrative and financial support to a UNDP project focused on Trinidad and Tobago's transition to a net-zero, nature-positive economy. This role ensures the smooth execution of project activities by managing procurement, tracking expenses, maintaining financial records, and supporting project management functions. The assistant will contribute to the project's overall success by ensuring financial compliance, timely disbursement of funds, and efficient logistical support for project events and operations. This position is integral to the project's objective of reforming policy, mobilizing finance, and showcasing low-carbon technologies, ultimately supporting the country's shift away from oil and gas dependency.

Responsibilities

Provide comprehensive administrative and financial support for project implementation, including managing procurement processes, tracking activities and expenses, and maintaining accurate financial records. Ensure compliance with project documents and financial regulations, validate financial forms, and provide necessary financial information for decision-making and audits. Support project management by assisting with financial and administrative requirements, ensuring timely execution, managing payment schedules, and facilitating project-related activities such as meetings and consultations. Handle all travel arrangements for national and international participants. Offer administrative and logistical support for workshops and meetings, maintain procurement plans, and manage asset inventories. Contribute to knowledge building by supporting training activities and participating in knowledge networks.

Work Experience

A minimum of 5 years of experience in administrative support and financial management is required with a secondary education. With a bachelor's degree, a minimum of 2 years of relevant experience is needed. Experience within a project management setting or in environmental, climate, or sustainability projects is preferred. Experience with UNDP/UN policies, procurement, and logistics is desirable.

Skills

Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Technical Competencies: Communication, Events Management, Travel Policy and Procedures, Project Management, Financial Planning and Budgeting, Procurement Management. Proficient in MS Office. Ability to gather and process data.

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