Administration And Finance Associate (roster)

Organizational Context

The United Nations Development Programme (UNDP) is the UN's global development network, connecting countries with knowledge and resources to build better lives. Operating in 170 countries, UNDP works with governments and people to address development challenges, empower lives, and build resilient nations. This role supports project implementation within the Strategy, Management, and Operations department.

Job Purpose

The Administration and Finance Associate (AFA) will provide essential administrative and financial management support to ensure the effective and efficient implementation of projects under the direct supervision of the Project Manager. This role is crucial for managing HR, procurement, financial planning, reporting, and operational logistics. The AFA will contribute to the smooth functioning of project activities, ensuring compliance with UNDP guidelines and donor requirements. Additionally, the role supports knowledge management and capacity building initiatives, disseminating project learnings and best practices to enhance overall project success and organizational impact.

Responsibilities

Provide comprehensive administrative support, including assisting with HR and procurement plans, preparing necessary documentation, and maintaining accurate financial and personnel records. Ensure quality assurance for project procurements, such as technical and financial bids, and draft correspondence related to procurement, recruitment, and partnerships. Coordinate logistics for workshops, seminars, and meetings, including venue arrangements, transportation, and documentation. Manage day-to-day operations such as room and vehicle bookings, security clearances, and preparing meeting minutes. Support financial management by tracking grant delivery, contributing to financial planning and reporting, and assisting in the preparation of Annual and Quarterly Work Plans. Monitor contracts for timely payments and extensions, track budget expenditures against approved budgets, and analyze financial reports. Assist in preparing for project audits and respond to audit queries. Provide training to implementing partners on financial management and project implementation. Ensure Gender Equality and Social Inclusion (GESI) considerations are integrated into project activities and budgets. Support knowledge building and sharing by disseminating project data and lessons learned, and contributing to knowledge networks.

Work Experience

A minimum of 6 years of progressively responsible finance and accounting experience is required with a high school diploma, or 3 years with a bachelor's degree. Experience with computer software packages, spreadsheets, and web-based management systems is essential. Experience with UN/UNDP financial management, IPSAS/IFRS, GESI integration, financial reporting, bookkeeping, and donor-funded projects is desirable.

Skills

Operations Management, Communication, Assets Management, Documents and Records Management, Events Management, Budget Management, Knowledge of IPSAS/IFRS, Financial Reporting and Analysis, Advanced MS Excel proficiency, Bookkeeping, Experience with ERP systems, Ability to work with diverse partners, Understanding of socio-economic and cultural context, GESI integration in finance.

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