Procurement Intern (vietnamese National)

Organizational Context

The United Nations Development Programme (UNDP) is the UN’s global development network, active in over 170 countries. In Viet Nam since 1978, UNDP supports the Country Programme 2022-2026, focusing on inclusive growth, addressing inequalities, and climate change. UNDP prioritizes strategic and sustainable procurement as a competitive advantage. This internship is within the Procurement Unit, contributing to these vital functions in compliance with UNDP rules.

Job Purpose

The purpose of this Procurement Intern role is to provide essential administrative and operational support to the UNDP Procurement Unit in Viet Nam, ensuring strict compliance with UNDP procurement rules and regulations. This position is crucial for strengthening UNDP's procurement function, which is viewed as a key competitive advantage in its role as a development partner. The intern will contribute to strategic initiatives aimed at integrating procurement early into project design, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices. By assisting with various procurement tasks, the intern directly supports the efficient, timely, and sustainable delivery of goods and services, which is fundamental to achieving UNDP's sustainable development goals and meeting the needs of its clients and stakeholders in Viet Nam. This role offers a practical opportunity to contribute to impactful development work.

Responsibilities

The Procurement Intern will provide comprehensive administrative and operational support to the Procurement Unit, ensuring strict adherence to UNDP procurement rules and regulations. This involves actively assisting with the processing of small value procurement cases, including micro-purchases, and meticulously preparing evaluation documents for review by evaluators. The intern will also be responsible for conducting essential reference checks for selected vendors and accurately gathering information required for vendor creation in the system. Contract management support includes facilitating the electronic signing of approved contracts by sending them to approvers and contractors via DocuSign. Operational duties extend to supporting market surveys for various services and items, preparing detailed monthly reports on expiring contracts based on unit master files, and accurately recording cost recovery for services provided by the unit. Furthermore, the role entails maintaining and updating UNDP rosters, proactively searching for potential bidders, and managing general office tasks such as filing, copying, and scanning documents. The intern will also provide ad-hoc assistance to the Travel Assistant with tasks related to pouch, registry, payments, transportation, and general travel support, as required, and perform other duties as instructed by the supervisor to ensure smooth unit operations.

Work Experience

No specific prior work experience is explicitly required for this internship. The role is designed for individuals meeting the academic enrollment or recent graduate criteria, providing an opportunity to gain professional experience within an international development context.

Skills

Required skills include strong analytical abilities for data consolidation, excellent written and oral communication in both English and Vietnamese, and proficiency in Microsoft Word, PowerPoint, and Excel. Candidates should possess a proactive, goal-oriented mindset, strong organizational and task structuring abilities, and proven capacity to manage diverse tasks under tight deadlines. Essential competencies also encompass effective communication, high cultural sensitivity, adaptability, and a positive, constructive work attitude. A demonstrated interest in the development field and motivation for international organizational work are also key.

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