Asistente Administrativo(a) Y De Logística - NPSA4

Organizational Context

The United Nations Development Programme (UNDP) in Chile, through its Nature, Climate, and Energy unit, supports the Ministry of Environment's Ozone Unit. This role contributes to projects implementing the Montreal Protocol and Kigali Amendment, focusing on reducing ozone-depleting substances and high global warming potential substances, primarily in the refrigeration and air conditioning sectors.

Job Purpose

The Administrative and Logistics Assistant will provide crucial support to the Ozone Unit of the Ministry of Environment in Chile. This role is integral to the successful execution of capacity-building activities, technical training, and administrative management of projects under the Montreal Protocol and Kigali Amendment. The incumbent will ensure the smooth operational flow of training programs, logistical arrangements, and administrative processes, contributing to the achievement of project objectives related to environmental protection and climate change mitigation. This position plays a key part in coordinating events, managing project documentation, and supporting financial execution, ensuring compliance with UNDP procedures and project plans.

Responsibilities

Organize and coordinate training activities, including online and in-person courses on refrigeration best practices, leak detection, and handling flammable refrigerants. Support activities with educational institutions, aligning with updated curricula. Manage operational aspects of training, including attendance tracking, evaluations, and verification. Provide logistical and technical support for information gathering and dissemination related to refrigeration and air conditioning projects. Coordinate the organization and execution of dissemination events and courses. Maintain communication channels with educational and technical communities. Provide comprehensive logistical support for meetings and participation in relevant events. Support administrative and financial execution of projects, including payment verification, vendor management, ERP entries, and travel management. Assist with procurement processes, preparing documentation for contracts and tenders, and managing requisitions and purchase orders. Support budget management in the ERP system, monitor adjustments, and report on financial and administrative status. Maintain organized project records and contribute to knowledge sharing.

Work Experience

No specific work experience is detailed in the provided text. However, the role requires administrative and logistical support, implying a need for experience in these areas, particularly within project management or similar environments.

Skills

Results-oriented, innovative thinking, continuous learning, adaptability, determination, collaboration, diversity and inclusion facilitation, project management, monitoring and evaluation, administrative and financial management, logistical support, communication, IT proficiency (ERP systems).

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