Portfolio Associate (admin) [NPSA-6], Circular Economy Portfolio

Organizational Context

The United Nations Development Programme (UNDP) in Bangladesh has been a partner since 1972, promoting sustainable development. The Circular Economy (CE) Portfolio is a core initiative, driving a just and green transition by fostering sustainable economic growth, inclusive markets, and socio-environmental transformation. This portfolio approach integrates action across markets, cities, people, policy, and finance, aligning with national priorities and climate commitments.

Job Purpose

The Portfolio Associate (Admin) provides essential administrative, operational, financial, and logistical support to the Circular Economy Portfolio and the PIMS 9850 Biodiversity Finance Plans Bangladesh Project. This role ensures the smooth, compliant, and efficient management of project resources in accordance with UNDP's financial rules and regulations. By supporting daily operations, budget preparation, procurement processes, and travel arrangements, the Associate contributes directly to the effective implementation of projects aimed at achieving sustainable development goals and fostering a green transition in Bangladesh. The position is integral to the operational success of these key UNDP initiatives.

Responsibilities

Provide day-to-day general administration and operational management, ensuring compliance with UNDP rules and regulations. Support the implementation of operational and financial strategies and adapt processes for optimal results. Assist in preparing project Annual Work Plans and Budgets, including draft budget revisions and cost-sharing reports. Manage payments to suppliers and process claims for staff and service providers, ensuring timely settlement and proper documentation. Oversee procurement requests, initiate procedures, and support the procurement process by coordinating with UNDP Operations. Create and manage e-requisitions in Quantum and maintain procurement case files. Provide administrative and logistical support for meetings, workshops, and trainings, including travel arrangements, claims, and documentation. Manage document and filing control procedures for project reports and financial documents. Facilitate knowledge building by participating in training organization and contributing to knowledge networks.

Work Experience

A minimum of six years of progressive experience in administration, finance, and/or programme/project support is required with a secondary education. Alternatively, three years of relevant experience is required with a Bachelor's degree. Experience in administration and programme/project support is essential. Proficiency in computer and office software packages (MS Word, Excel) is necessary.

Skills

Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Technical Competencies: Documents and Records Management, Entitlement Travel, Operations Management, Communication, Financial Planning and Budgeting, Procurement Management.

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