Operations Associate(open To All Applicants)

Organizational Context

The United Nations Development Programme (UNDP) Jordan's Country Programme focuses on supporting national efforts towards an inclusive and resilient nation. The Environment, Climate Change, and Disaster Risk Reduction (DRR) Portfolio specifically works to integrate environmental concerns into national strategies and implement sustainable development programs. This role supports projects related to the Aqaba Marine Reserve, a critical biodiversity hotspot and Jordan's limited maritime access.

Job Purpose

The Operations Associate provides essential support to the Aqaba Projects under the guidance of the Aqaba Projects Coordination Manager. This role is crucial for ensuring the effective and compliant implementation of operational and financial strategies. The Associate will manage procurement, finance, HR, and administrative activities, ensuring adherence to UN/UNDP rules and regulations. Key contributions include supporting budget planning and monitoring, managing procurement processes for goods and services, facilitating recruitment, and providing logistical support for travel and onboarding. The role also involves maintaining project files and facilitating knowledge sharing, directly contributing to the successful execution of the Aqaba Programme's objectives and the broader goals of sustainable development and biodiversity conservation in the region.

Responsibilities

The Operations Associate is responsible for ensuring the smooth implementation of operational and financial strategies for the Aqaba Projects. This includes maintaining full compliance with UN/UNDP rules, regulations, policies, and procedures in procurement, finance, HR, and administration, and implementing effective internal controls. The role involves providing comprehensive financial management support, including budget planning, monitoring expenditures, and preparing financial reports. Procurement responsibilities cover managing the acquisition of goods and services, recruitment processes, and contract management, including preparing procurement plans and submissions to relevant committees. Logistical support includes processing travel arrangements, assisting with personnel onboarding, managing office supplies and IT equipment, and coordinating maintenance. Additionally, the Associate will facilitate knowledge building and sharing within the team by maintaining project files and developing operational support documentation.

Work Experience

A minimum of seven years of relevant work experience is required with a secondary education, or four years with a Bachelor's degree. Experience should be in operations or a related field at the national or international level. Experience in project operations, procurement, financial management of development projects, and office archiving is also required.

Skills

Proficiency in computer and office software packages (MS Word, Excel). Experience in financial management of development projects. Knowledge of administrative and financial systems of ASEZA and UN/UNDP. Experience in project operations and procurement. Experience in office archiving. Experience in events planning and logistics. Fluency in Arabic and English (written and spoken).

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