Small Grants Programme Assistant

Organizational Context

The United Nations Development Programme (UNDP) in the Central African Republic (CAR) implements national priorities through its Environment, Energy, and Climate Change Pillar. This includes promoting renewable energy, biodiversity conservation, and climate change adaptation. The Small Grants Programme (SGP), funded by the Global Environment Facility (GEF) and implemented by UNDP, provides direct grants to non-governmental and community organizations to address global environmental concerns at the local level.

Job Purpose

The Small Grants Programme Assistant supports the daily implementation of the SGP in CAR, ensuring alignment with project objectives and work plans. This role assists the National Coordinator in pre-selecting project proposals, reviewing financial aspects, and developing program documents. The Assistant provides ongoing guidance to beneficiaries, supports project implementation, and facilitates meetings and events. Additionally, the role involves managing financial transactions, ensuring compliance with operational standards, and maintaining accurate project and stakeholder databases. The position contributes to achieving global environmental benefits through community-based initiatives and strengthens local capacity for climate action and sustainable livelihoods.

Responsibilities

The Small Grants Programme Assistant is responsible for supporting the daily implementation of the SGP, including project proposal review, financial assessment, and document development. This includes advising potential beneficiaries, providing ongoing support to ongoing and new projects, and assisting with field missions. The role involves organizing and preparing meeting minutes and other SGP events, maintaining professional relationships with stakeholders, and ensuring timely reporting to central program secretariats and the UNDP Country Office. Financial responsibilities include reviewing financial reports, processing payments, managing the petty cash fund, and maintaining accounting and budget databases. Administrative duties encompass procurement, office management, record-keeping, and supporting audits. The Assistant also contributes to knowledge management, communication efforts, and ensuring compliance with branding guidelines.

Work Experience

While specific years of experience are not quantified, the role requires experience in supporting program implementation, financial management, and administrative tasks within an organizational context. Experience in project development, stakeholder engagement, and knowledge management is also beneficial.

Skills

Communication (clear, concise oral and written), Knowledge Generation (research, transformation of information), Project Management (planning, organizing, controlling resources), Document and Archive Management, Event Management, Relationship Management (collaboration, building trust), Attention to detail, Problem-solving, Adaptability, Determination, Collaboration, Diversity and Inclusion awareness.

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