ONU Mujeres, Executive Assistant, NPPSA 5, Quito, Ecuador (6 Months With Possible Extension) Quito, Ecuador Posting Date07/13/2026

Organizational Context

UN Women in Ecuador seeks an Executive Assistant to support the UN Women Representative. This role is crucial for managing administrative and logistical operations, ensuring efficient communication flow, and facilitating the Representative's engagement with internal and external stakeholders. The position operates within the UN Women framework for gender equality and women's empowerment.

Job Purpose

The Executive Assistant provides comprehensive executive administrative and logistical support to the UN Women Representative in Ecuador. This role is vital for maintaining the Representative's schedule, managing correspondence, coordinating travel and meetings, and ensuring the smooth operation of the office. By handling administrative tasks efficiently, the Executive Assistant enables the Representative to focus on strategic objectives, thereby contributing to UN Women's mission of advancing gender equality and women's empowerment in the country.

Responsibilities

Organize and maintain the Representative's agenda, arrange travel and hotel reservations, process visas and DSA, and manage shipments and customs clearance. Provide administrative and logistical support for meetings, events, and workshops, including preparing briefing materials and minutes. Maintain the office filing system, update contact lists, and follow up on deadlines. Facilitate communication flow between the Representative's office and other units, manage correspondence, screen calls, and draft routine communications. Support informal translations and interpretations as needed. Assist with the office's external relations activities, coordinate protocol matters for high-level visits, and ensure archives are current.

Work Experience

Requires at least 5 years of progressively responsible experience in executive administrative and logistic support. Proficiency in computer use and office software (MS Word, Excel) is essential. Experience with ERP systems like Oracle Cloud is desirable, as is prior experience within the UN System.

Skills

Data/schedule management, document management, correspondence handling, report maintenance, protocol management, information flow management, administrative process execution, handling confidential information, managing high volume of work, knowledge of administrative rules and regulations, IT functionality, web-based management systems, data extraction and interpretation.

Explore related opportunities