UN Women Administrative Assistant, Hanoi, Vietnam, N-PPSA5, National Partner Personnel Service Agreement Ha Noi, Viet Nam Posting Date07/07/2026 BE THE FIRST TO APPLY

Organizational Context

UN Women is dedicated to gender equality and the empowerment of women, working towards their equal participation as partners and beneficiaries in development, human rights, humanitarian action, and peace and security. This Administrative Assistant role supports the Programme Team in Vietnam, ensuring effective delivery of procurement, travel, and consultant recruitment processes in line with UN Women's regulations.

Job Purpose

The Administrative Assistant provides crucial programme, administrative, and logistical support to the UN Women Programme Team in Vietnam, ensuring the smooth implementation of projects and initiatives. This role is vital for the effective delivery of goods and services, managing procurement processes, facilitating travel arrangements for staff and consultants, and supporting the organization of meetings and events. By maintaining efficient administrative operations, the position directly contributes to UN Women's mission of advancing gender equality and empowering women within the country.

Responsibilities

Provide comprehensive administrative support for the Programme Unit's procurement of goods and services, including creating requisitions, registering receipts in the Quantum system, and managing various procurement methods (MCP/RFQ/RFP/DCT/non-PO). Support SSA contracting processes, including advertising and document follow-up. Process payments and financial transactions for projects, events, and monitoring and evaluation activities. Undertake logistical, administrative, and financial arrangements for meetings, workshops, events, and missions. Prepare travel arrangements for staff and non-staff personnel, including requisitions and claims. Draft meeting minutes, organize document filing, and provide backup for protocol and security administration, facilitating staff/visitor movements and managing communications. Support the organization of training sessions and contribute to synthesizing lessons learned for workflow improvements.

Work Experience

A minimum of 5 years of progressively responsible experience in administrative support is required. Proficiency in using multiple office software packages is essential. Experience with ERP systems, particularly Oracle Cloud, and experience supporting a team are desirable.

Skills

Procurement, Travel Arrangements, Event Logistics, Financial Processing, Document Management, Protocol and Security Support, Knowledge Management, Office Software Proficiency, ERP Systems (desirable).

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