Protocol And Administrative Assistant, G-5 ESARO, Nairobi, Kenya Nairobi, Kenya Posting Date06/03/2026 Trending

Organizational Context

UN Women is dedicated to gender equality and the empowerment of women globally. This Protocol and Administrative Assistant role is based in the Regional Office in Nairobi, Kenya. The position supports the Regional Operations Manager and the Regional Human Resources Business Partner, contributing to the efficient functioning of the office and ensuring high-quality administrative and protocol services.

Job Purpose

The Protocol and Administrative Assistant plays a crucial role in supporting the UN Women Regional, Global, and Kenya Country Offices. The primary purpose is to provide efficient and accurate protocol services, including managing documentation, communication with the host country, and coordinating special arrangements for VIPs. Additionally, the role provides essential administrative support for daily operations, facilities management, workspace allocation, and procurement, ensuring the smooth and effective functioning of the office.

Responsibilities

The Protocol and Administrative Assistant is responsible for managing protocol-related data entry, record-keeping, and communication with the host country, ensuring the secure handling of sensitive documents like passports and visa applications. This includes coordinating notifications for staff arrivals/departures, processing diplomatic identity cards, re-entry passes, and visa extensions. The role also involves managing Kenyan driving licenses and vehicle registrations. Furthermore, the assistant provides administrative support for office facilities, workspace allocation, compound access, and procurement processes. They also assist with VAT exemptions, coordinate event logistics, and support asset verification exercises, ensuring compliance with UN Women rules and host country protocols.

Work Experience

A minimum of 5 years of progressive experience in administration, procurement, HR, or logistic support services is required. Proficiency in computer usage and office software packages, including online ERP systems, is essential. Proven experience in protocol matters or working with government partners is also a requirement.

Skills

Administration, Protocol Management, Data Entry, Record-keeping, Communication, Office Software Proficiency, Procurement Support, Facilities Management, Event Coordination, Diplomatic Procedures.

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