Human Resources Assistant - Daily Paid Contract-FO West Bank grade

Organizational Context

The United Nations Relief and Works Agency (UNRWA) is seeking a Human Resources Assistant for its West Bank operations. This role may be located within any section of the Field Human Resources Department or HQ HR divisions, allowing for flexibility and rotation. The position supports the efficient functioning of HR services.

Job Purpose

The Human Resources Assistant plays a crucial role in supporting the Field Human Resources Department and HQ HR divisions. The primary purpose of this role is to ensure the accurate and efficient processing of human resources functions, including maintaining records, drafting correspondence, and managing personnel data. The incumbent will contribute to the smooth operation of HR services by ensuring data integrity, supporting performance management activities, and assisting with payroll and contract administration. This role is vital for maintaining up-to-date HR records and providing essential support to staff and management.

Responsibilities

Key responsibilities include verifying and updating human resources records, forms, and tables for accuracy, initiating corrective actions, and maintaining files. The role involves drafting routine correspondence, completing personnel forms, and compiling information for statistical and periodic reports. The incumbent will support performance management processes, including system completion, report generation, and tracking staff probation. Additionally, responsibilities cover managing complementary personnel contracts, verifying requests, obtaining approvals, and entering data into the HRM system. The role also includes handling incoming and outgoing mail, reproducing and filing documents, scanning records, and assisting with staff and retiree briefings. Data entry into the HRM system for payroll, entitlements, and movements is also a core duty. The position may involve relieving counterparts in other HR teams and performing other assigned duties.

Work Experience

A minimum of four years of relevant experience in human resources management or related administrative duties is required. Proficiency in Microsoft applications (Word, Excel, Outlook) is also necessary. Residency in West Bank or Jerusalem with a valid ID is desirable.

Skills

Proficiency in Microsoft applications (Word, Excel, Outlook). Demonstrated computer skills, including knowledge of databases and spreadsheets. Ability to maintain confidentiality. Functional competencies include Planning and Organizing, Following Instructions and Procedures, Coping with Pressure and Setbacks, and Relating and Networking.

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