ACCOUNTING ASSISTANT

Organizational Context

This position is within the Payments Unit, Finance Section, at the United Nations Office at Geneva in Bangkok. The Accounting Assistant reports to the Chief of Unit, contributing to the Financial Resources Management Service within the Division of Administration.

Job Purpose

The Accounting Assistant is responsible for scrutinizing source documents for accuracy and validity, investigating and correcting erroneous charges, and communicating with field offices to resolve discrepancies. The role involves reconciling suspense accounts, preparing financial statements, and serving as an Approving Officer for disbursements. Additionally, the position supports data analysis and reporting, provides guidance and training to colleagues, and may supervise other staff. The purpose is to ensure efficient and accurate financial operations within the Payments Unit.

Responsibilities

Key duties include scrutinizing source documents for completeness, accuracy, and validity of charges. The role involves investigating and rectifying erroneous charges, and liaising with field offices to resolve documentation issues and account discrepancies. Responsibilities also encompass reconciling and reviewing suspense accounts, ensuring adherence to clearance procedures, and preparing worksheets for financial statements. The Accounting Assistant will act as an Approving Officer for disbursements up to an authorized level, provide guidance and training to colleagues, and potentially supervise General Service staff. Responding to queries from staff and third parties, and assisting with data collection, analysis, and reporting are also core functions.

Work Experience

A minimum of seven years of experience in accounting or finance is required. This requirement is reduced to five years for candidates with a first-level university degree or higher. Experience with Umoja (SAP-based ERPs) and within the UN Common System or similar organizations is desirable.

Skills

Professionalism, Teamwork, Accountability, Client Orientation, knowledge of financial regulations and rules, accounting policies and practices, data analysis, problem-solving, and communication.

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