Business Operation & Coordination Consultant

Organizational Context

This consultancy role sits within the UN Secretariat, specifically supporting the Resident Coordinator System (RCO) in Suva, Fiji. The consultant will work under the guidance of the Operations Management Team (OMT) Chair and RCO Team Leader to advance the UN's efficiency agenda through coordinated operational support and the implementation of Business Operations Strategy (BOS) activities.

Job Purpose

The Business Operations and Coordination Consultant will provide crucial support to the Operations Management Team (OMT) and Resident Coordinator Office (RCO) in Suva, Fiji, by coordinating and advancing the UN's efficiency agenda. This involves managing the day-to-day coordination with OMT members, facilitating the implementation of Business Operations Strategy (BOS) activities through data analysis and information sharing, and providing essential administrative and logistical support for BOS initiatives. The role contributes to enhancing inter-agency collaboration, optimizing common services, and ensuring efficient operational support across UN agencies, ultimately aiming for greater cost avoidance and improved operational effectiveness within the UN system in Fiji.

Responsibilities

Coordinate the implementation of Business Operations Strategy (BOS) activities, including data collection, analysis, and timely information sharing with the BOS taskforce and OMT. Provide administrative and logistical support for BOS preparation and execution, ensuring data is populated on the operations platform. Facilitate adequate administrative support for agency/inter-agency inputs into BOS processes. Prepare reports on BOS implementation for DOCO/HQ and the RC's Annual Report. Coordinate capacity-building workshops for BOS advancement. Conduct assessments of BOS implementation and common services to identify areas for improvement and cost reduction. Support the expansion of BOS to other operational areas to foster collaboration and cost avoidance. Prepare common services budgets, support budget preparation for UN Clinic and Security, and manage procurement processes for common services, including ToRs, RFQs, ITBs, and RFPs. Oversee and manage contracts for common services, ensuring satisfactory performance. Facilitate common services and office space management, acting as secretariat for common services and liaising with premises management. Report and investigate incidents on UN premises. Support BOS priority areas like environmental, gender, and disability procurement. Provide logistical, travel, and emergency support to the Crisis Management Team. Act as secretariat for the OMT, updating databases, preparing for meetings, and coordinating work plans. Support the Interagency Occupational Health and Safety Working Group. Promote a One UN approach through coordination with UN Agencies, Government, and counterparts. Pilot innovative tools for operational coordination and support the rollout of efficiency initiatives.

Work Experience

A Master's degree holder requires at least 2 years of proven experience in coordination, administrative, and operational support. A Bachelor's degree holder requires at least 4 years of similar experience. Experience with the UN system, particularly the RCO, is advantageous. Experience in project administration, logistics management, office procurement, finance, HR/Admin, and common services is required.

Skills

Proficient computer skills (word processing, spreadsheets, internet, PowerPoint); Web-based management systems; Research and analytical skills; Oral and written communication skills; Interpersonal and networking skills; Team-building and organizational skills; Diplomatic skills; Partnership building; Knowledge of office IT applications (MS Office); Project administration and logistics management; Procurement, finance, HR/Admin, and common services knowledge; Ability to work under pressure; Adaptability and ability to manage complexity; Confidentiality.

Explore related opportunities