SUPPLY OFFICER

Organizational Context

The Supply Officer position is based in Amman, Jordan, within the Office of the Special Envoy of the Secretary General for Yemen (OSESGY). The role reports to the Supply Officer in Sana'a, contributing to the operational support and logistical functions of the Special Envoy's office.

Job Purpose

The Supply Officer is responsible for managing and overseeing various supply chain and logistical functions to support the Office of the Special Envoy of the Secretary General for Yemen. This includes developing, monitoring, and managing technical contracts for support services, planning and forecasting organizational requirements for equipment, materials, and services, and ensuring efficient resource utilization. The role also involves managing asset disposal, conducting market research for best practices in contract development, and ensuring accurate accounting and reporting systems are in place. Additionally, the Supply Officer will manage warehouse operations, prepare inspection reports, and oversee procurement processes, contributing to the overall operational efficiency and effectiveness of the mission.

Responsibilities

Develops, reviews, monitors, and manages technical contracts for support services. Plans and forecasts organizational requirements for machinery, equipment, tools, materials, services, supplies, food aid, and utilities, including cost estimates and budget implications. Monitors Key Performance Indicators (KPIs) and designs business analytics reports for property, plant, and equipment. Supervises asset management, property management, and annual financial report submissions. Initiates actions for item disposal, including preparing disposal plans and write-off cases. Conducts market research and reviews best practices in contract development for UN requirements. Establishes and reviews mission requirements, initiating actions to fulfill them. Conducts technical survey visits for efficient resource planning and utilization. Develops plans for asset redeployment during mission liquidation. Ensures accurate accounting, reporting, and internal control systems are maintained. Analyzes problems and performance reports, providing remedial action programs. Maintains allocation and control of equipment and stores. Manages Central Warehouse Operations, including complex transactions and inventory corrections. Prepares Receiving and Inspection (R&I) Reports for the Procurement Unit. Monitors Third Party Agent procurement status. Reviews, prepares, and defends supply-related Headquarters Committee on Contracts (HCC) cases. Provides guidance and supervision to junior staff.

Work Experience

A minimum of ten years of progressive experience in supply services, property and asset management, logistics, engineering, or project management is required. This is reduced to five years for candidates with a first-level university degree. Experience in mission liquidation activities and advanced working skills in SAP ERP (Umoja ECC) and Umoja Business Analytics (BA) are required. Experience in supply, asset, property, and inventory management within international organizations is desirable.

Skills

Professionalism, Planning and Organizing, Accountability, Market Research, Contract Development, Asset Management, Property Management, Inventory Management, Logistics, Financial Reporting, SAP ERP (Umoja ECC), Umoja Business Analytics (BA), Supervisory Skills.

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