SUPPLY OFFICER

Organizational Context

This role is based in Bogota within the United Nations Verification Mission in Colombia (UNVMC), part of the Mission Support Division. The Supply Officer will lead the Life Support Unit, supervising critical support services including conference, catering, rations, POL, and general supplies across all mission sites, managing an annual budget of approximately $2.2 million USD.

Job Purpose

The Supply Officer, as Chief of the Life Support Unit, is responsible for overseeing and managing essential life support services for the United Nations Verification Mission in Colombia. This includes the development, review, and management of contracts for services such as catering, food rations, fuel, water, and general supplies, ensuring compliance with UN regulations. The role involves planning budgets, estimating costs, monitoring contract performance, and conducting market research to ensure efficient and effective service delivery. Additionally, the position requires leading technical assessments, managing asset redeployment, maintaining accurate inventory records using SAP ERP, analyzing audit findings, and preparing reports. The incumbent will also supervise unit personnel, integrate sustainability principles, and ensure gender-sensitive approaches in all operations.

Responsibilities

Develops, reviews, and manages contracts for life support services (catering, rations, POL, water, general supplies), ensuring UN compliance. Plans and prepares cost estimates, budget implications, and forecasts for life support services. Monitors contract implementation and vendor performance, addressing shortfalls proactively. Conducts market research and reviews best practices in life support operations. Initiates procurement processes and maintenance aligned with environmental sustainability guidelines. Leads technical assessments and field visits for mission site planning, implementation, expansion, or closure. Develops asset redeployment and disposal plans during mission transitions. Ensures accurate inventory records and internal controls using SAP ERP and Microsoft tools. Analyzes audit findings and operational challenges, implementing corrective actions. Prepares and validates reports from SAP ERP and Power BI, ensuring data accuracy. Tracks goods in transit and ensures timely receipt and inspection. Prepares and reviews supply cases for contract committees (LCC/HCC). Guides and supervises Life Support Unit personnel, including mentoring junior staff. Integrates environmental sustainability and gender-sensitive approaches into all life support planning and implementation.

Work Experience

A minimum of ten years of progressive experience in supply, administration, logistics, engineering, or project management is required. This reduces to five years with a first-level university degree. At least four years of supervisory experience in fuel, rations, and inventory warehouse management is necessary. Experience with ERP systems (SAP/Umoja, Power BI) for supply chain management, budget management, and managing support services in international field operations is desirable.

Skills

Professionalism in life support operations, inventory/storekeeping management, contract administration, and SOP development. Understanding of UN procurement policies and environmental standards. Analytical and problem-solving skills using tools like Power BI. Ability to establish and supervise management control systems for assets, services, and vendor performance. Strong planning, organizing, and time management skills. Accountability for responsibilities and commitments. Client orientation and partnership building. Performance management, delegation, feedback, and coaching abilities. Knowledge of UN financial rules and regulations.

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