Pasante para Apoyo Administrativo

Organizational Context

The UN Secretariat's Resident Coordinator System in Costa Rica is seeking an Administrative Support Intern. This role will provide crucial support to the Resident Coordinator's Office, assisting with a variety of administrative and logistical tasks to ensure the smooth operation and implementation of strategic priorities.

Job Purpose

The purpose of this internship is to provide hands-on administrative and logistical support to the UN Secretariat's Resident Coordinator's Office in Costa Rica. The intern will gain practical experience in organizing and coordinating office activities, supporting event planning, assisting with procurement processes, managing documentation, and facilitating communication with various stakeholders. This role contributes to the efficient functioning of the office and the successful execution of its strategic initiatives, offering a valuable learning opportunity in international organizational administration.

Responsibilities

Support the organization, coordination, and follow-up of administrative activities within the Resident Coordinator's Office. Provide logistical support for planning and executing meetings, workshops, and events, including participant coordination and material preparation. Conduct research and identify potential suppliers for services and goods, assisting in market surveys and price comparisons for procurement processes. Assist in preparing, updating, and archiving administrative documents, databases, contact lists, and activity records. Collaborate on tracking internal administrative procedures and ensure timely availability of required information. Support the creation and editing of presentations, memos, and other administrative documents. Facilitate coordination with UN agencies, government institutions, suppliers, and other partners. Perform other assigned administrative, logistical, and operational support functions aligned with the office's strategic priorities.

Work Experience

No professional work experience is required for this internship. However, practical experience in market price research and basic comparative analysis is desirable. A strong academic background in a relevant field is essential.

Skills

Administrative support, logistical support, event coordination, procurement assistance, documentation management, database management, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), market research, price analysis, communication, coordination with stakeholders. Fluency in Spanish and intermediate English proficiency required.

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