Programme Management Assistant

Organizational Context

This Programme Management Assistant position is within the Office of the High Commissioner for Human Rights (OHCHR), specifically in the Human Rights Inquiries Branch, Administrative Support Unit. The role reports directly to the Administrative Officer and supports the Chief of the Branch, contributing to the operational efficiency of human rights initiatives.

Job Purpose

The Programme Management Assistant provides crucial support for the planning and implementation of complex departmental programme and project initiatives within OHCHR. This involves researching, analyzing, and summarizing data, coordinating project planning, and assisting with budget proposals and monitoring. The role ensures project documents are complete and submitted for approval, tracks expenditures, and liaises with various units to facilitate smooth project execution. Additionally, the Assistant maintains records, generates reports, drafts correspondence, and offers guidance to junior staff, ensuring the effective administration and progress of human rights programmes.

Responsibilities

The Programme Management Assistant supports planning and implementation for large, complex programme and project initiatives. Key duties include researching and analyzing programme data, coordinating project planning and proposal submissions, and ensuring timely approval of project documents. The role involves assisting with budget preparation, analysis, and monitoring, including tracking expenditures and initiating financial authorizations. The Assistant acts as a liaison for programme implementation activities, coordinating with diverse organizational units to manage administrative actions, personnel recruitment, travel, procurement, and payments. Responsibilities also include maintaining files and databases, generating reports, drafting correspondence related to programme administration, and providing guidance to junior staff.

Work Experience

A minimum of seven years of experience in programme or project administration is required. This is reduced to five years for candidates with a university degree. Four years of experience within an international organization like the UN is necessary, along with three years of executive support experience. Experience with ERP systems, budget management, and operational setup for new mandates is also required.

Skills

Proficiency in programme/project administration, implementation, and evaluation; strong communication and interpersonal skills; excellent planning and organizing abilities; data analysis and reporting; budget management; familiarity with UN policies and procedures; ability to work under pressure and meet deadlines.

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