EXECUTIVE ASSISTANT

Organizational Context

The UN Resident Coordinator Office (RCO) in Riyadh, Saudi Arabia, operates under the UN Secretariat's reformed Development System, supporting national development priorities and SDGs. As part of the UN 2.0 shift, the RCO is anchored in data, digital innovation, and a mission-driven culture. This role supports the Resident Coordinator (RC) and their Front-Office.

Job Purpose

The Executive Assistant ensures the effective and efficient functioning of the Resident Coordinator's (RC) Front-Office in Riyadh. This involves comprehensive management of the RC's schedule, logistical requirements, and protocol procedures. The role is crucial for maintaining smooth information flow and ensuring timely follow-up on commitments. The Executive Assistant supports the RC's engagement with high-level partners, UN agencies, and the diplomatic corps, contributing to the RCO's mission of advancing national development priorities and the Sustainable Development Goals within the framework of the UN's global reform.

Responsibilities

The Executive Assistant is responsible for managing the Resident Coordinator's (RC) calendar, representation schedule, and appointments, ensuring seamless logistical arrangements for meetings and events. This includes preparing high-quality briefing materials, drafting correspondence, and managing travel and missions. The role involves maintaining contact lists of key stakeholders and assisting in the organization of official events. Additionally, the Executive Assistant ensures effective communication support by managing the filing system, screening correspondence, and supporting coordination meetings. General administration duties include acting as an alternate for the Administrative Assistant, assisting with data analysis and reporting, and providing support for documentation and travel arrangements for the RC.

Work Experience

A minimum of seven years of experience in executive assistance, administrative support, or front office functions at a senior management level is required. Experience supporting senior officials, including protocol arrangements, organizing high-level events, and coordinating stakeholders, is essential. Experience with the UN or similar international organizations is desirable.

Skills

Professionalism, Planning & Organizing, Teamwork, Data analysis, Interpretation, Communication, Administrative functions, Budget/work programme management, Human resources management, Database management, Protocol arrangements, Event organization.

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