ASSOCIATE ADMINISTRATIVE OFFICER (3 positions)

Organizational Context

The United Nations Support Office in Haiti (UNSOH) provides support to key entities including the Gang Suppression Force, the UN Integrated Office in Haiti, the Haitian National Police, and the Haitian Armed Forces. UNSOH also delivers technical assistance to the Organization of American States. This role is based in Santo Domingo within the Office of the Chief Operational and Resources Management.

Job Purpose

This role supports the Office of the Chief Operational and Resources Management (CORM) within UNSOH, reporting to the Programme Management Officer. The incumbent will manage human resources activities, including recruitment support, attendance monitoring, and ensuring compliance with UN rules. They will also assist in performance management and training coordination, contribute to budget and finance administration by monitoring expenditures and work programs, and handle general administrative tasks. This includes developing change management plans, communication strategies, processing classification requests, maintaining information systems, and facilitating administrative processes for staff and visitors. The role is crucial for the efficient operational functioning of UNSOH in Santo Domingo.

Responsibilities

Manage human resource activities such as attendance monitoring, training compliance, and providing information on staff conditions of service. Support the recruitment process by identifying vacancies, preparing job openings, conducting preliminary reviews, and assisting with selection recommendations and interviews. Oversee staffing expenditures within budget, coordinating with Finance and Budget Units. Organize training programs in performance management and supervisory skills, and assist in developing training budgets and career paths for national staff. Assist in developing and monitoring the unit’s work program and budget using Umoja, reallocating resources as needed, and following up on entitlements and payments. Contribute to change management initiatives, develop communication strategies, and process classification requests. Maintain information systems, generate reports, and supervise support staff. Perform other administrative duties including travel programs, vendor payments, space planning, and equipment/software maintenance. Analyze data to identify trends and provide insights for decision-making. Facilitate visa requests, staff accommodation, and liaise with government authorities for administrative matters.

Work Experience

A minimum of four years of progressive experience in administration, finance, accounting, human resources, or management is required. This is reduced to two years for candidates with a Master's degree. Experience in UN field missions or other international organizations is required. Familiarity with UN administrative rules and policies, and specific knowledge of UN electronic tools like Umoja, are desirable.

Skills

Professionalism, Teamwork, Accountability, Planning & Organizing, Human Resource Management, Budget and Finance Administration, General Administration, Data Analysis, Communication, Interpersonal Skills.

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