Senior Administrative Assistant-Fixed Term-Area Office Hebron- For Internal Candidates Only- Grade

Organizational Context

The United Nations Relief and Works Agency (UNRWA) is a UN body established in 1949 to assist and protect approximately 5.8 million registered Palestine refugees across Jordan, Lebanon, Syria, the West Bank, and Gaza. Its mission focuses on human development pending a just solution to their plight, providing services in education, health, relief, social services, and infrastructure. As the largest UN operation in the Middle East with over 30,000 staff, UNRWA relies on voluntary contributions.

Job Purpose

This role provides comprehensive administrative and office management support, directly assisting senior leadership within the Area Office in Hebron. The incumbent will manage schedules, arrange meetings, prepare travel documents, and handle official correspondence to ensure smooth operations. Key contributions include acting as a liaison between departments, coordinating staff meetings, and supporting committees and task forces. The position also involves managing office supplies, processing payments, overseeing procurement, and coordinating logistical preparations for events. Additionally, the role supports budget management, verifies vendor payments, ensures beneficiary eligibility, and assists with HR matters, all contributing to the efficient functioning of the Area Office and the broader UNRWA mission.

Responsibilities

Perform comprehensive administrative and office management functions, providing direct support to the Chief of Programme/Department Head or Area Office. Monitor supervisor schedules, arrange meetings, and manage upcoming deadlines. Prepare and follow up on travel arrangements and official correspondence. Serve as a liaison between departments to ensure effective communication and coordination. Coordinate staff meetings, manage equipment and conference room bookings, and provide support for committees and task forces, including taking meeting minutes. Monitor and manage office supply needs, process vendor payments, and manage purchase requests and procurement processes. Coordinate logistical preparations for workshops, conferences, and events, and participate in tender opening committees as required. Conduct routine research, gather and compile information, and consolidate statistical reports. Assist in budget management using ERP systems, maintain accurate records, and monitor expenditures. Verify bills against terms and conditions, ensure compliance, and confirm beneficiary eligibility for services. Assist with HR matters, including appointments, separations, and overtime. Perform other assigned duties.

Work Experience

A minimum of four years of relevant experience in administration and/or office management is required. Experience with MS Office applications is also required. Residency in the West Bank or Jerusalem is desirable.

Skills

Communication, Working with People, Drive for Results, Applying Technical Expertise, Relating and Networking, Planning and Organizing, Coping with Pressure and Setbacks.

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