STAFF ASSISTANT

Organizational Context

The Economic Commission for Latin America and the Caribbean (ECLAC), a regional commission of the United Nations, aims to foster economic and social development in the region. This Staff Assistant position is within the Fiscal Affairs Unit of the Economic Development Division, reporting to the Unit Coordinator. ECLAC supports governments through policy design, monitoring, evaluation, advisory services, and promoting regional cooperation.

Job Purpose

The Staff Assistant provides comprehensive administrative and office management support to the Fiscal Affairs Unit, specifically assisting with the AECID 2024-2028 project. This role is crucial for ensuring the smooth operation of the unit by managing information flow, coordinating activities, and supporting senior officers. The position involves preparing and processing documents, responding to inquiries, maintaining schedules, and assisting with data analysis and presentation materials. The Staff Assistant also plays a key role in orienting new staff and may coordinate the work of other support staff, contributing to the unit's overall efficiency and effectiveness in achieving its objectives.

Responsibilities

The Staff Assistant performs a full range of office management and administrative support functions, particularly for the fiscal component of the AECID 2024-2028 project, directly assisting a senior officer. Key duties include liaising with other units on programs and administrative matters, monitoring processes and schedules, and ensuring efficient information flow. Responsibilities also encompass preparing and processing confidential information, assisting in developing administrative systems, and coordinating service-wide activities, special projects, and events. The role involves orienting new staff, preparing meeting minutes, and monitoring follow-up actions. Additionally, the Staff Assistant handles correspondence, produces complex documents, performs quality control on outgoing materials, responds to information requests, and assists in preparing presentation materials. Administrative tasks include managing calendars, organizing meetings, processing travel and expense claims, and maintaining files and databases. Support for data collection, analysis, and visualization is also required.

Work Experience

Five years of general office support or related experience is required. This requirement is reduced to three years for candidates with a first-level university degree or higher. Experience in coordinating service-wide activities, special projects, and events is desirable, as is one year or more of experience in data analytics.

Skills

Professionalism, Teamwork, Planning and Organizing, Data analysis, modeling, and interpretation, Gender equality commitment, Office and administrative support, Document production, Information management, Calendar management, Meeting coordination, Data collection and analysis, Presentation material preparation.

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