Senior Administrative Assistant-Fixed Term-Area Office Jerusalem- For Internal Candidates Only- Grade

Organizational Context

The United Nations Relief and Works Agency (UNRWA) is a UN agency established in 1949 to provide assistance and protection to approximately 5.8 million registered Palestine refugees across the Middle East. Its mission is to support their human development until a just solution is found. UNRWA is the largest UN operation in the region, funded by voluntary contributions, and offers a rewarding opportunity to make a tangible difference.

Job Purpose

This role provides comprehensive administrative and office management support, directly assisting senior leadership within the Area Office. The incumbent will manage schedules, arrange meetings, prepare travel documents, and handle official correspondence. Key contributions include acting as a liaison between departments, coordinating staff meetings, and supporting committees and task forces. The position also involves managing office supplies, processing payments, overseeing procurement, and coordinating logistical preparations for events. Additionally, the role supports budget management, verifies bills, ensures beneficiary eligibility, assists with HR matters, and performs other assigned duties to ensure efficient office operations and support the agency's mission.

Responsibilities

Perform comprehensive office management and administrative support functions, assisting Chief of Programme/Department Head or Area Office leadership. Monitor supervisor schedules, arrange meetings, and manage deadlines. Prepare and follow up on travel arrangements and documents. Draft and prepare official correspondence. Serve as a liaison between departments to ensure effective communication and coordination. Coordinate staff meetings, manage equipment and room reservations, and provide support for committees and task forces, including taking meeting minutes. Monitor and manage office supply needs, process vendor payments, and manage purchase requests and procurement processes. Coordinate logistical preparations for workshops, conferences, and events. Participate in tender opening committees as required. Conduct routine research, gather and compile information, and coordinate activities with other organizations and units. Analyze and consolidate statistical reports. Assist in budget management using ERP systems, maintain accurate records, and monitor expenditures. Verify bills for accuracy and compliance with terms and conditions. Ensure beneficiary eligibility for services and coordinate data entry. Assist with HR matters, including appointments, separations, and overtime. Perform other duties as assigned by the supervisor.

Work Experience

A minimum of four years of relevant experience in administration and/or office management is required. Experience with MS Office applications is also required. Residency in the West Bank or Jerusalem with a valid ID is desirable.

Skills

Applying Technical Expertise, Relating and Networking, Planning and Organizing, Coping with Pressure and Setbacks, Communication, Working with People, Drive for Results.

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