Finance and Budget Assistant

Organizational Context

The United Nations Office for Partnerships (UN Partnerships) serves as the UN system's gateway for co-creating solutions and partnerships to achieve the Sustainable Development Goals (SDGs). It oversees key programs like UNFIP, UNDEF, and SDG Advocates. This Finance and Budget Assistant role is situated within UN Partnerships, supporting its initiatives and reporting to the Chief of Operations.

Job Purpose

The Finance and Budget Assistant supports the UN Partnerships' initiatives by managing financial and budgetary processes. This includes preparing cost estimates, monitoring expenditures against approved budgets, and assisting in budget performance reports. The role involves processing requisitions, managing trust funds and grants within the Umoja system, and ensuring compliance with UN financial regulations. Additionally, the assistant provides administrative support, maintains project documentation, handles correspondence related to financial matters, and serves as the IT focal point. The purpose is to ensure efficient and compliant financial operations supporting the office's mandate of fostering partnerships for SDGs.

Responsibilities

The Finance and Budget Assistant is responsible for preparing supporting documents for cost estimates and budget proposals, including staff and non-staff requirements. They will assist in elaborating resource requirements and monitoring expenditures against approved budgets, making necessary adjustments. The role involves preparing budget performance submissions and reports, analyzing variances, and reviewing/processing special service agreements, travel requests, and requisitions. Assistance in trust fund and grant management within Umoja is crucial, ensuring compliance with UN rules. General administration includes maintaining project documentation, drafting correspondence on financial matters, managing files and databases, and serving as the IT focal point.

Work Experience

A minimum of seven years of experience in finance, budget, accounting, or administrative services is required. This can be reduced to five years with a first-level university degree. Experience in managing extra-budgetary resources, trust funds, and ERP systems like Umoja is essential. Experience with project proposal budget reviews is desirable.

Skills

Professionalism, Planning and Organizing, Accountability, Data extraction and interpretation, Budget development, Database management, Financial rules and procedures, Trust fund management, Grant management (Umoja/ERP), Administrative support.

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