Finance and Budget Assistant

Organizational Context

The Department of Operational Support, specifically the Uniformed Capabilities Support Division within the Office of Supply Chain Management, focuses on providing operational and policy support for military and police contingents in UN field operations. This role is situated within the Reimbursement Claims Management and Performance Section, which handles significant financial reimbursements to contributing countries, including personnel, equipment, and compensation.

Job Purpose

The Finance and Budget Assistant plays a crucial role in supporting the financial operations of the Reimbursement Claims Management and Performance Section. This involves assisting with budget preparation, monitoring expenditures, verifying financial data, and processing complex claims related to uniformed personnel and contingent-owned equipment. The role contributes to the accurate and efficient financial management of reimbursements to troop and police-contributing countries, ensuring compliance with UN policies and procedures. The assistant will also support the analysis of budget performance and assist in preparing financial reports, directly impacting the financial integrity of peacekeeping operations.

Responsibilities

The Finance and Budget Assistant is responsible for supporting budget processes, including reviewing and preparing medium-term plans, cost estimates, and budget proposals. This includes monitoring expenditures against approved budgets, preparing necessary adjustments, and reviewing requisitions for goods and services to ensure fund availability and correct expenditure coding. The role involves assisting in the preparation of budget performance reports and analyzing variances. Additionally, the assistant will calculate, review, and validate various claims, such as Contingent-Owned Equipment (COE) and Uniformed Personnel Reimbursement. They will also perform cost center manager functions, prepare management information analysis, and act as a local process expert for Uniformed Capabilities Management. General duties include maintaining financial databases, ensuring compliance with UN policies, drafting correspondence, and potentially providing guidance to other staff.

Work Experience

A minimum of seven years of experience in finance, budget, accounting, or related administrative services is required. This minimum is reduced to five years for candidates with a first-level university degree. Experience with financial rules, regulations, and procedures, as well as ERP systems and Microsoft Office Suite, is essential. Experience processing complex claims and working with data analytics tools is desirable.

Skills

Professionalism in applying financial rules and procedures; ability to extract, interpret, and analyze financial data; strong planning and organizing skills; client orientation; proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint, Teams); experience with ERP systems; data analysis and visualization skills are desirable.

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