Vendor & Procurement Specialist

Organizational Context

The United Nations Joint Staff Pension Fund (UNJSPF) Office of Investment Management (OIM) in New York seeks a Vendor & Procurement Specialist Consultant. This role will enhance vendor financial management, procurement coordination, contract administration, and related governance processes. The position is for a 12-month assignment, focusing on process optimization and operational support within the OIM.

Job Purpose

The Vendor & Procurement Specialist Consultant will support and enhance the UNJSPF Office of Investment Management's vendor financial management, procurement coordination, and contract administration. This role involves providing operational support for invoicing and procure-to-pay activities, assessing and optimizing existing processes, and developing new operating models and standard operating procedures. The consultant will also support automation and technology initiatives, strengthen procurement governance, improve reporting, and enhance stakeholder coordination across the organization. The ultimate goal is to streamline and improve the efficiency and effectiveness of procurement and vendor management functions within OIM.

Responsibilities

Key responsibilities include conducting current-state assessments of vendor invoicing, accounts payable, and contract administration, documenting workflows, and identifying inefficiencies. The role involves developing a future-state operating model with a governance framework, SOPs, and an implementation roadmap. Operational support for day-to-day vendor invoicing, requisitioning, purchase order tracking, and payment coordination is required. The consultant will also assess technology solutions for vendor management and procurement, develop business requirements for RFIs/RFPs, and define/implement a standardized procurement coordination framework. This includes improving procurement planning, demand management, tracking, transparency, and compliance, while maintaining centralized documentation repositories.

Work Experience

The role requires experience in vendor financial management, procurement coordination, and contract administration. Experience in assessing and optimizing processes, developing operating models and SOPs, and supporting technology initiatives is necessary. Operational experience with vendor invoicing, procure-to-pay activities, and maintaining procurement documentation is also expected.

Skills

Procurement, Supply Chain Management, Vendor Financial Management, Contract Administration, Process Assessment and Optimization, Operating Model Development, Standard Operating Procedures (SOPs), Technology Assessment, RFI/RFP Development, Procurement Planning, Demand Management, Stakeholder Coordination, Reporting, Data Analysis, Compliance.

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