TEAM ASSISTANT

Organizational Context

The United Nations Information Centre (UNIC) in Cairo, part of the Department of Global Communications, serves as a primary source of UN information in Egypt and Saudi Arabia. UNICs promote public understanding and support for UN activities by disseminating materials locally and engaging partners. This role is situated within UNIC Cairo, reporting to the National Information Officer and the Director of UNIC Cairo.

Job Purpose

The Team Assistant provides essential general office support services to ensure the smooth functioning of the United Nations Information Centre (UNIC) in Cairo. This role contributes to the UNIC's mandate of promoting public understanding and support for the United Nations by facilitating communication and administrative tasks. The incumbent will support daily operations, including administrative duties, document processing, and maintaining records. Additionally, the position involves transportation responsibilities for UNIC staff and officials, ensuring timely and efficient movement for official functions and events. The role is crucial in supporting the outreach and information dissemination efforts of the UNIC, bringing the United Nations closer to the people it serves.

Responsibilities

Provide general office support services to ensure smooth organizational unit functioning. Review, record, and process mail and documents, gathering background material and tracking follow-up actions. Receive calls and visitors, respond to routine inquiries, and draft written responses. Maintain paper and electronic files and databases. Update distribution lists, assemble materials for dissemination, and coordinate courier services. Perform administrative duties such as organizing meetings, making reservations, ordering supplies, and processing administrative requests like expense claims and visa applications. Operate and maintain office equipment including photocopiers, facsimile machines, printers, and scanners. Drive UNIC Director, senior UN officials, and staff to official functions and events. Transport, collect, and deliver packages and documents, including airport pick-ups. Maintain assigned vehicles, logging trips, mileage, fuel consumption, and services.

Work Experience

A minimum of two years of relevant experience in general office support, public communications support, or a related area is required. A safe driving record is essential. Experience with Microsoft Word and Excel, and support within the UN Common System or similar international organizations, is desirable.

Skills

Professionalism, Teamwork, Planning & Organizing, general office and administrative support, driving rules and regulations, administrative policies and procedures, Microsoft Word, Microsoft Excel.

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