TEAM ASSISTANT

Organizational Context

The Economic Commission for Latin America and the Caribbean (ECLAC) is a UN regional commission established in 1948 to foster economic and social development in the region. This Team Assistant role is within the Human Resources Section of the Division of Administration in Santiago, reporting to the Chief of the Human Resources Section.

Job Purpose

The Team Assistant provides essential office support and administrative functions to ensure the efficient operation of the Human Resources Section. This involves managing correspondence, producing complex documents, monitoring processes, and maintaining schedules. The role contributes to the section's ability to deliver services by organizing information, generating reports, and providing logistical support for meetings and events. Additionally, the assistant handles data entry, document processing, and assists with website maintenance and presentation material preparation, ensuring smooth administrative workflows and information dissemination within the section.

Responsibilities

The Team Assistant performs a broad range of office support and administrative duties to ensure the smooth functioning of the Human Resources Section. Key responsibilities include drafting and responding to correspondence, producing various documents and reports using standard word processing software, and monitoring processes and schedules. The role involves verifying document accuracy and compliance, researching and compiling information, and generating statistical reports. The assistant also proofreads and edits texts, screens calls and visitors, and responds to information requests. Furthermore, they provide secretarial, administrative, and logistical support for meetings and conferences, assist with website maintenance and presentation material preparation, and manage calendars and schedules. Data entry, document processing, maintaining distribution lists, coordinating shipments, and performing general administrative tasks like leave recording and processing administrative requests are also core duties. The role includes providing support and advice to staff and retirees on HR-related matters, maintaining records, issuing certificates of employment, and assisting with data collection, analysis, and visualization.

Work Experience

A minimum of three years of general office support or related experience is required. This requirement is reduced to one year for candidates with a first-level university degree or higher. Experience in Human Resources or data analytics is desirable.

Skills

• Professionalism • Planning and Organizing • Accountability • Office support and administrative skills • Document production and editing • Data entry and analysis • Communication and interpersonal skills

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