ASSISTANT ADMINISTRATIVE OFFICER (Temporary Job Opening)

Organizational Context

This position is within the Office of the High Commissioner for Human Rights (OHCHR), specifically the Human Rights Inquiries Branch, Group of Human Rights Experts on Nicaragua, based in Panama. The role reports directly to the Coordinator of the Group of Human Rights Experts, contributing to the operational and administrative functions of the office.

Job Purpose

The Assistant Administrative Officer plays a crucial role in supporting the operational efficiency of the OHCHR's Group of Human Rights Experts on Nicaragua. This involves managing a wide range of administrative, financial, and human resources functions. Key responsibilities include assisting with recruitment, performance management, and ensuring adherence to UN rules. The role also entails supporting budget monitoring, financial resource management, and processing payments. Furthermore, the position oversees general administrative tasks such as travel arrangements, visa applications, vendor payments, and office space coordination, ensuring the smooth functioning of the office and liaising with both HQ and local entities.

Responsibilities

The Assistant Administrative Officer is responsible for comprehensive human resources management, including recruitment, placement, promotions, performance appraisals, and staff training, ensuring compliance with UN regulations. In budget and finance, the role involves assisting in work program and budget development, monitoring expenditures using Umoja, supporting financial database systems, and tracking entitlements and payments. General administration duties encompass managing operational travel, visa applications, vendor payments, and physical space planning. The position also requires coordination with OHCHR Headquarters on various administrative matters, oversight of office premises, and ensuring the maintenance and enhancement of office technology and systems.

Work Experience

A minimum of two years of progressive experience in administration, finance, accounting, or human resources management is required. An advanced degree may waive this requirement. Experience with ERP systems like Umoja and Inspira, international organizations, Microsoft Office, and Adobe Acrobat is desirable.

Skills

Proficiency in administrative, budgetary, financial, and human resources policies and procedures. Ability to apply UN rules and regulations. Analytical and evaluative skills for research and problem-solving. Strong teamwork and collaboration abilities. Excellent planning, organizing, and time management skills.

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