Senior Finance and Budget Assistant

Organizational Context

The Financial Reporting Service, within the Department of Management Strategy, Policy and Compliance, is responsible for preparing IPSAS-compliant financial statements and ensuring accounting sustainability. This Senior Finance and Budget Assistant role is situated in the Office of Programme Planning, Finance and Budget (OPPFB) and typically reports to a Unit Head or Senior Officer.

Job Purpose

The Senior Finance and Budget Assistant plays a crucial role in supporting the Financial Reporting Service's mandate of preparing IPSAS-compliant financial statements and ensuring accounting sustainability. This position, located within the Office of Programme Planning, Finance and Budget, contributes to the accurate and efficient management of financial resources. The role involves assisting in budget preparation, monitoring expenditures, analyzing financial transactions, and preparing financial reports. By performing these duties, the assistant ensures compliance with financial regulations and supports informed decision-making within the department, contributing to the overall financial integrity and operational effectiveness of the UN Secretariat.

Responsibilities

The Senior Finance and Budget Assistant is responsible for a range of budget and finance functions. This includes acting as a Certifying Officer, reviewing and preparing programme plans, cost estimates, and budget proposals, ensuring compliance with legislative mandates. The role involves monitoring budget implementation, expenditures, and extra-budgetary resources, as well as reviewing requisitions for goods and services. In finance, responsibilities include analyzing complex accounting transactions, reconciling investments, cash, and revenue, and auditing various accounting transactions like payroll and travel claims. The assistant will also contribute to year-end closing processes, prepare financial statements, provide guidance and training to staff, and supervise general service staff when required. Additionally, the role involves responding to queries from auditors and staff, and assisting with data analysis and reporting.

Work Experience

A minimum of ten years of experience in finance, budget, accounting, or administrative services is required. This is reduced to eight years for candidates with a first-level university degree. Experience with Microsoft Excel, SAP software, and overseeing financial operations for large entities is essential. Experience working with auditors is desirable.

Skills

Professionalism, Teamwork, Planning and Organizing, financial rules and regulations, data analysis and interpretation, database management, treasury operations, International Public Sector Accounting Standards (IPSAS), Microsoft Excel, SAP software.

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