Finance Associate - Accounts Payable (Internally & Externally)

Organizational Context

UNRWA is the largest United Nations operation in the Middle East, employing over 30,000 staff across five operational areas. It seeks committed individuals to make a tangible difference for vulnerable communities. The Finance Associate – Accounts Payable role is based at HQ Amman and reports to a supervisor.

Job Purpose

The Finance Associate – Accounts Payable is responsible for verifying and approving claims and supporting documents, ensuring compliance with financial rules and regulations. This role involves entering financial transactions for accounts payable and general ledger operations, processing vendor invoices, and preparing documentation for payments related to international and local procurement, services, and small invoices. The position ensures claims are properly documented, payments are accurately calculated and coded, and budget allotments are confirmed. It also plays a key role in month-end and year-end closing activities, including reviewing liabilities, accruals, and vendor accounts, and resolving discrepancies. The role further involves processing duty travel payments, settling credit card payments, and managing Imprest Fund payments, ensuring accurate recording and replenishment.

Responsibilities

Key duties include verifying and approving claims and supporting documents according to financial regulations. This involves entering financial transactions for accounts payable and general ledger operations, processing vendor invoices, and preparing documentation for payments from international procurement, local purchases, and service contracts. The role ensures claims are properly documented, payments are correctly calculated and coded, and budget allotments are confirmed. It also involves coordinating with relevant divisions and departments. The Finance Associate assists with month-end and year-end closing activities, including reviewing liabilities, accruals, advances, and vendor accounts, and resolving discrepancies. Additionally, the role processes duty travel payments, calculates travel entitlements, and liquidates fund reservations. It also coordinates credit card payment settlements and processes Imprest Fund payments, ensuring accurate recording and replenishment. Finally, the position verifies payroll transactions, prepares payments for complementary staff, reconciles payable accounts, and handles queries from stakeholders, drafting correspondence and reports.

Work Experience

A minimum of two years of relevant professional experience in accounting and finance is required, including experience with computerized finance systems. Proficiency in spreadsheet applications like Excel is also necessary.

Skills

Core Competencies: Communication, Working with People, Drive for Results. Functional Competencies: Analyzing, Following Instructions and Procedures, Planning and Organizing, Relating and Networking, Applying Technical Expertise.

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