Programme Budget Officer (Temporary Job Opening)

Organizational Context

This role is within the Programme Planning and Budget Division (PPBD) of the UN Secretariat's Department of Management, Strategy, Policy and Compliance. PPBD is responsible for formulating plans, forecasting resource needs, and developing budget policies and methodologies. The division supports legislative bodies in decision-making on planning and budgetary matters, focusing on accurate estimation of activities and resources to implement mandates.

Job Purpose

The Programme Budget Officer provides essential support in formulating and implementing programme plans, reviewing and finalizing budget proposals, and managing budget administration. This involves advising clients, preparing cost estimates for staff and non-staff requirements, and ensuring legislative mandates are accurately translated into program budgets. The role also includes monitoring budget implementation, analyzing performance reports, and providing guidance and training on budgetary policies and procedures, including results-based budgeting. The officer will support intergovernmental bodies in their review of plans and budgets, ensuring compliance with UN policies and procedures, and contributing to the optimization of processes and leveraging technology for continuous improvement.

Responsibilities

Key responsibilities include providing advice and support on programme plan formulation and implementation, reviewing and finalizing the Programme Plan and its revisions, and offering substantive support to intergovernmental bodies for plan review and approval. The role involves translating legislative mandates into program budgets. Budget preparation includes reviewing and finalizing cost estimates and budget proposals for staff and non-staff requirements, coordinating and finalizing programme budgets based on new mandates, and supporting intergovernmental bodies in budget review and approval. Budget administration entails issuing allotments, authorizing sub-allotments, managing and monitoring budget implementation, recommending fund reallocations, monitoring expenditures, and reviewing budget performance reports. Additionally, the role involves providing guidance and training on budgetary policies, participating in inter-departmental meetings, staying updated on relevant guidelines, drafting reports, and representing the division in meetings.

Work Experience

A minimum of seven years of experience in budgeting, administration, or financial management is required. This includes at least four years with results-based budgeting in a large international organization, three years preparing reports for intergovernmental bodies, and four years using data for decision-making. Experience with ERP financial systems (e.g., Oracle, SAP) is also required. Experience in process simplification and automation is desirable.

Skills

Professionalism in financial principles, budgetary and financial planning, budget execution monitoring, and reporting. Ability to perform budget analysis and improve forecasting. Knowledge of International Public Sector Accounting Standards. Skill in drafting clear and accurate budget and strategic planning documents. Teamwork and collaboration. Planning and organizing skills, including setting goals, prioritizing, and managing time effectively. Accountability for responsibilities and commitments.

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