HUMAN RESOURCES ASSISTANT (2 positions)

Organizational Context

These positions are within the Human Resources Section of the Executive Office at the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Kuwait. OCHA, part of the UN Secretariat, coordinates humanitarian actors for effective emergency response and ensures a framework for collaborative efforts. The mission focuses on mobilizing principled humanitarian action, advocating for those in need, and promoting preparedness and sustainable solutions.

Job Purpose

The Human Resources Assistant will support the Human Resources Section in Kuwait, reporting to a Human Resources Officer in Geneva. The role is crucial for ensuring the smooth operation of HR functions, particularly in recruitment, placement, and administration of entitlements. This position contributes to OCHA's mission by facilitating the effective mobilization and coordination of humanitarian action through efficient personnel management. The assistant will handle pre-recruitment formalities, process personnel actions, manage entitlements, and provide general HR support, ensuring compliance with UN policies and procedures. The role also involves maintaining HR systems, preparing reports, and potentially training junior staff, thereby supporting the overall efficiency and effectiveness of OCHA's humanitarian response efforts.

Responsibilities

Key responsibilities include assisting in the recruitment and placement process by initiating reference checks, verifying academic credentials, and managing pre-recruitment formalities such as medical clearances, travel, and visa requests. The role involves calculating salaries and benefits, preparing appointment offers, and coordinating candidate releases. Processing personnel actions through Umoja, managing staff separations, and advising on visa matters are also core duties. Additionally, the assistant will review and process entitlement requests, maintain HR system data, and assist in organizing training. General duties encompass conducting exit interviews, maintaining HR databases and statistics, preparing reports, providing general office support, drafting correspondence, and managing files and schedules. The role may also involve training and supervising junior staff.

Work Experience

A minimum of seven years of progressive experience in human resources or administrative services is required. This can be reduced to five years with a first-level university degree. Three years of experience within the UN Common System or a similar international organization is necessary. Experience with HR rules, entitlements, benefits, and ERP systems like Umoja and onboarding platforms such as Inspira is essential. Data analytics experience is desirable.

Skills

Professionalism, Teamwork, Client Orientation, knowledge of HR policies and procedures, ability to interpret and apply HR regulations, initiative, problem-solving, communication, and proficiency in HR systems (Umoja, Inspira).

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