Assistant Finance Officer (Multiple Positions)

Organizational Context

The Department of Operational Support (DOS) provides end-to-end operational support to UN entities. The Regional Service Centre in Entebbe (RSCE) offers efficient, client-oriented services, including transactional finance functions. These two Assistant Finance Officer positions are within the Financial Services and Compliance Monitoring Section at RSCE, reporting to Service Line Managers.

Job Purpose

The Assistant Finance Officer supports the achievement of RSCE's key performance indicators and Service Level Agreements by performing essential financial functions. This includes executing monthly and yearly closing procedures in Umoja ERP, analyzing complex accounting transactions and claims, and reconciling open-item-managed accounts. The role ensures adherence to UN financial regulations and rules by reviewing various vouchers and transactions, managing commitments, and maintaining general ledger, accounts payable, and accounts receivable records. The incumbent also assists with treasury functions, processing payments and claims, managing vendor invoices, and supporting disbursement processes for client missions, ensuring accurate and timely financial operations.

Responsibilities

Perform monthly and yearly closing procedures in Umoja ERP. Analyze complex accounting transactions and claims, recommending follow-up actions. Review and reconcile open-item-managed accounts, investigating and correcting erroneous entries. Ensure conformity with UN staff rules and financial regulations when reviewing vouchers for payroll, entitlements, travel claims, and vendor invoices. Manage commitments, including recommitment and cancellation of outstanding ones. Assist in core accounting functions such as general ledger maintenance, accounts payable/receivable, and reconciliations. Follow up on outstanding issues to maintain reliable accounting records. Prepare bank reconciliation statements. Support treasury functions by processing payments, claims, and allowances, maintaining banking details, and preparing payroll reports. Manage vendor invoice processing and payments, ensuring accuracy and timely resolution of documentation issues. Assist in supervising disbursement processes and monitoring house bank accounts for cash flow management. Provide financial interpretations for audits and queries, ensuring compliance with UN financial rules. Process payroll and non-payroll electronic bank transfers, liaising with banks and maintaining records.

Work Experience

A minimum of two years of progressively responsible experience in financial management, accounting, or reporting is required. Experience in UN field operations or similar international organizations is desirable. Experience with financial management in an international setting and knowledge of SAP/Umoja are also desirable.

Skills

Professionalism in accounting, finance, and treasury operations. Ability to analyze and interpret financial data. Strong planning and organizing skills. High level of accountability and commitment to delivering results. Proficiency in Umoja ERP or similar financial systems is desirable.

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