TEAM ASSISTANT

Organizational Context

The Economic Commission for Latin America and the Caribbean (ECLAC), a regional commission of the United Nations, contributes to the economic and social development of the region. This Team Assistant position is within the General Service Unit, reporting to the Supervisor. ECLAC's mission involves policy design, monitoring, evaluation, and providing advisory services and support for regional cooperation.

Job Purpose

The Team Assistant plays a crucial role in supporting the General Service Unit at ECLAC. This position is responsible for a range of administrative and clerical tasks essential for the unit's smooth operation. Key duties include managing mail and documents, preparing basic correspondence, handling phone calls and visitors, operating office equipment, and assisting with data collection and presentation. The role contributes to efficient information management, knowledge sharing, and supports planning and decision-making processes within the unit, ensuring effective support for ECLAC's development objectives in the region.

Responsibilities

The Team Assistant is responsible for sorting and processing mail and documents, and preparing basic forms and short documents using word processing skills. This includes receiving phone calls and visitors, referring them appropriately, and personally responding to queries when possible. The role involves photocopying various materials, delivering urgent mail, and maintaining unit files in both paper and electronic formats. Additionally, the Team Assistant operates standard office equipment such as photocopiers, facsimile machines, printers, and scanners. The position also supports data collection and analysis, assists in preparing data presentations and reports for information sharing, and helps update information materials like web pages or brochures, performing other assigned duties as needed.

Work Experience

A minimum of one year of relevant work experience in clerical and general office support is required. This requirement is reduced to zero years for candidates possessing a first-level university degree or higher. Experience in data analytics or a related area is desirable.

Skills

Professionalism, Teamwork, Technological Awareness, basic clerical functions, ability to operate standard office equipment, data analysis, modeling, and interpretation.

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