Events and Stakeholder Coordination Support

Organizational Context

The United Nations Office for Digital and Emerging Technologies (UN ODET) advises senior leadership on technology trends, advocates for digital cooperation, and facilitates multi-stakeholder dialogues. This role supports ODET's operational planning and delivery of events, contributing to improved coordination and organized documentation for internal reference and continuity.

Job Purpose

This role is designed to support the operational planning and successful delivery of events organized or supported by the UN Office for Digital and Emerging Technologies (UN ODET), particularly during periods of high activity. The primary purpose is to ensure the smooth execution of meetings, briefings, workshops, consultations, and outreach events. By managing operational planning timelines, coordinating logistics, and facilitating stakeholder engagement, the role contributes to the effective functioning of ODET's engagements. This support is crucial for strengthening event execution, optimizing workflows, and maintaining organized records for continuity and future reference, ultimately advancing the UN's digital cooperation agenda.

Responsibilities

Coordinate operational planning timelines and the implementation of assigned meetings, briefings, workshops, consultations, and outreach events. Prepare essential event documents, including checklists, speaker coordination notes, and implementation trackers. Maintain comprehensive planning records and ensure the timely circulation of critical event information to relevant teams. Liaise effectively with internal teams, external participants, service providers, and venues to ensure seamless event preparation and delivery. Provide support for participant outreach, registration follow-up, briefings, speaking confirmations, and day-of logistics. Assist with implementation needs for event spaces, virtual platforms, accessibility, materials, and troubleshooting during event delivery. Compile detailed event files, attendance records, and supporting documents post-engagement. Prepare concise post-event summaries, action trackers, and follow-up notes for internal use. Support the documentation of lessons learned to enhance event management workflows.

Work Experience

One year of experience in event coordination, project support, or administrative functions is required. Experience working with or supporting UN processes is also required. Strong organizational skills, including logistics management and preparation of meeting or event materials, are essential.

Skills

Event coordination, Operational planning, Stakeholder coordination, Logistics management, Document preparation, Record keeping, Communication, Participant outreach, Virtual platform support, Troubleshooting, Organizational skills.

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