SUPPLY OFFICER

Organizational Context

This Supply Officer position is based in Bogota within the United Nations Verification Mission in Colombia (UNVMC), under the Mission Support Division. The role serves as Chief of the Life Support Unit, reporting to the Chief Service Delivery Section. The incumbent manages approximately $2.2 million USD for essential support services including conference, catering, fuel, lubricants, and general supplies across all mission sites.

Job Purpose

The Supply Officer, as Chief of the Life Support Unit, is responsible for overseeing critical support services essential to the United Nations Verification Mission in Colombia. This includes managing contracts for catering, rations, fuel, and general supplies, ensuring compliance with UN regulations. The role involves planning and budgeting for these services, monitoring vendor performance, and conducting market research to optimize operations. Additionally, the position requires leading technical assessments, managing asset redeployment, ensuring accurate inventory records using SAP ERP and Microsoft tools, and preparing reports and contract submissions. The role also includes supervising unit personnel and integrating environmental sustainability and gender-sensitive approaches into all life support activities.

Responsibilities

Develops, reviews, and manages contracts for life support services (catering, rations, fuel, POL, water, general supplies), ensuring UN compliance. Plans and prepares cost estimates, budget implications, and long-term forecasts for life support services. Monitors contract implementation and vendor performance, addressing shortfalls proactively. Conducts market research and reviews best practices in life support operations. Initiates procurement processes and maintenance aligned with environmental sustainability guidelines. Leads technical assessments and field visits for mission site planning, implementation, and closure. Develops asset redeployment and disposal plans during mission transitions. Ensures accurate inventory records and internal controls using SAP ERP and Microsoft tools. Analyzes audit findings and operational challenges, implementing corrective actions. Prepares and validates reports from SAP ERP and other tools, ensuring data accuracy. Tracks goods in transit and ensures prompt receipt and inspection. Reviews and prepares supply-related cases for contract committees (LCC/HCC). Guides and supervises Life Support Unit personnel, including mentoring junior staff. Integrates environmental sustainability and gender-sensitive approaches into life support planning and implementation.

Work Experience

A minimum of ten years of progressively responsible experience in supply services, administration, logistics, engineering, or project management is required. This is reduced to five years with a first-level university degree. At least four years of supervisory experience in Fuel, Rations, and Inventory warehouse management is mandatory. Experience with ERP systems (SAP/Umoja, Power BI) for supply chain management, budget management, and managing support services in international field operations is desirable.

Skills

Professionalism in life support operations, inventory management, contract administration, and SOP development. Understanding of UN guidelines, procurement policies, and environmental standards. Analytical and problem-solving skills using tools like Power BI. Ability to establish and supervise management control systems for assets and vendor performance. Strong planning, organizing, and time management skills. Accountability, client orientation, and performance management capabilities. Proficiency in English is required; Spanish is desirable.

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