Human Resources Intern

Organizational Context

The Office for the Coordination of Humanitarian Affairs (OCHA), part of the UN Secretariat, is based in Geneva. OCHA's mission is to mobilize and coordinate effective humanitarian action globally. The Human Resources Administration Team within OCHA provides essential support for staff benefits, entitlements, and contract administration for international and local personnel.

Job Purpose

This internship offers a valuable learning opportunity within OCHA's Human Resources Administration Team in Geneva. The intern will gain practical experience in HR administration, supporting the team in managing benefits, entitlements, and contracts for OCHA staff. The role involves contributing to the efficient functioning of HR processes, assisting with documentation, and engaging with staff members. This position is designed to provide hands-on exposure to human resources within a major international humanitarian organization, fostering professional development and understanding of the UN system.

Responsibilities

Maintain and update HR-related automated systems and databases, including sorting, classifying, and uploading relevant documents to the OCHA HR filing system. Manage HR-related files and records, both electronic and paper, conducting initial reviews for accuracy. Conduct follow-ups with staff to ensure complete submission of documents for travel and other HR-related requests. Provide general administrative support, including processing, drafting, editing, and proofreading correspondence. Schedule appointments and meetings, and monitor deadlines. Assist with special projects and other assigned tasks as needed by the HR Administration Team.

Work Experience

No professional work experience is required for this internship. However, a strong academic background in a relevant field and the educational qualifications outlined are necessary. The internship provides an opportunity to gain practical experience in human resources administration within an international organization.

Skills

HR system maintenance, Document management, Record keeping, Data entry and classification, Communication, Correspondence drafting and editing, Proofreading, Scheduling, Meeting coordination, Deadline monitoring, AI knowledge (desirable).

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