Intern-conference services

Organizational Context

The United Nations Secretariat, Department for General Assembly and Conference Management in New York seeks an intern to support the Meeting Management Section. This role focuses on cost recovery coordination and long-term meeting management, ensuring efficient processes and compliance within conference services. The internship offers a hybrid work arrangement.

Job Purpose

The purpose of this internship is to provide support to the Meeting Management Section within the UN Secretariat's Department for General Assembly and Conference Management. The intern will gain practical experience in coordinating cost recovery for extra-budgetary meetings and events, and in monitoring long-term meeting management processes. This role is crucial for ensuring the efficient operation of conference services, timely follow-up on client requests, and adherence to UN procedures. The intern will contribute to maintaining organized records, improving workflows, and assisting delegates and secretariats with conference-related queries, thereby supporting the overall mandate of the department.

Responsibilities

The intern will be responsible for assisting in the timely coordination of cost recovery for extra-budgetary meetings and events. This includes liaising with service providers, obtaining quotes, preparing and communicating quotations to clients, and proactively following up on confirmations and payments. The role also involves tracking ongoing requests, maintaining organized records, and identifying potential workflow inefficiencies. Additionally, the intern will monitor publicly available information related to extra-budgetary meetings and events, flagging potential policy violations. Responsibilities extend to compiling findings, supporting compliance actions, and assisting with internal tracking tools. General support includes responding to queries from delegates and secretariats, coordinating conference services, and contributing to the improvement of templates and internal workflows.

Work Experience

While specific work experience is not explicitly detailed as a requirement, the role necessitates advanced organizational skills, attention to detail, and excellent written and verbal communication skills. Experience with data visualization tools and extensive knowledge of the Microsoft Office suite, particularly Excel and Word, are also required.

Skills

Advanced organizational skills, Attention to detail, Excellent written and verbal communication skills, Good editing skills, Analytical skills, Experience with data visualization tools, Extensive knowledge of Microsoft Office Suite (Excel, Word).

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