Senior Staff Assistant

Organizational Context

This position is within the Office of the Special Representative of the Secretary-General on Sexual Violence in Conflict (OSRSG-SVC) in New York. The Senior Staff Assistant reports directly to the SRSG, providing essential general office and administrative support under the Chief of Staff's guidance. The role is crucial for managing the SRSG's priorities and workflow.

Job Purpose

The Senior Staff Assistant provides comprehensive administrative and substantive support to the Special Representative of the Secretary-General (SRSG) on Sexual Violence in Conflict. This role is instrumental in managing the SRSG's priorities, workflow, and communications, ensuring efficient operation of the office. The position requires advanced time management, coordination of diverse activities, and serving as a key liaison with senior officials. The incumbent will handle complex information requests, support high-level meetings and presentations, and oversee administrative processes, contributing significantly to the effective functioning of the SRSG's office and its mandate.

Responsibilities

The Senior Staff Assistant is responsible for the overall administration of the SRSG's office, providing substantive and administrative support to manage priorities and workflow. This includes coordinating diverse activities and work processes to ensure timely delivery of management directives. The role involves compiling and analyzing data, serving as a communication link between the SRSG and senior staff, and managing the SRSG's schedule effectively. The incumbent acts as a primary liaison with internal and external senior officials, screens correspondence, and follows up on actions. Responsibilities also include researching and summarizing background materials, handling complex information requests, supporting presentations, improving administrative systems, overseeing office support staff, organizing meetings and receptions, preparing confidential information, and managing various administrative duties such as travel and expense processing. Quality control of outgoing documents and proofreading are also key duties.

Work Experience

Requires over 6 years of general office support experience. Essential experience includes performing staff assistant duties in a high-level front office setting and liaising with high-level personnel in international organizations. One year of experience in data analytics is desirable.

Skills

Professionalism, Communication, Planning and Organizing, Time Management, Data Analysis, Administrative Support, Office Management, Interpersonal Skills, Confidentiality, Quality Control.

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