Associate Programme Management Officer (Multiple Positions) - Fixed Term Limited (FTL)

Organizational Context

The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable towns and cities, acting as the UN's focal point for urbanization matters. This fixed-term position is within the Corporate Management Division in Nairobi, supporting the implementation of UN-Habitat's work programme through administrative and programming support, focusing on programme management and project implementation.

Job Purpose

This role supports the development, implementation, monitoring, and evaluation of UN-Habitat programmes and projects. The incumbent will manage and coordinate administrative and programming support, ensuring adherence to UN policies, procedures, and financial regulations. Key functions include managing financial resources, tracking project progress, overseeing operational arrangements, and liaising with stakeholders to facilitate timely delivery of outputs. The position contributes to strengthening administrative support systems and ensuring efficient field operations, ultimately supporting UN-Habitat's mandate of promoting sustainable urban development and reducing inequality.

Responsibilities

Facilitate programme and project development, implementation, monitoring, and evaluation. Manage and monitor programme and operational financial resources, including budget planning and resource tracking. Develop and maintain project monitoring systems to ensure timely delivery of outputs by partners. Oversee logistical, operational, and administrative arrangements for programme activities. Support project managers by reviewing partner reports and financial statements. Verify field office requests, including budgets and financial records. Conduct operational and compliance checks on programme activities and expenditures, including field visits. Provide substantive and administrative support for programme implementation, including drafting terms of reference. Review and reconcile programme and project transactions to clear backlogs. Appraise and revise programme/project submissions for compliance. Support country-level operations by promoting adherence to policies and recommending process improvements. Facilitate meetings, workshops, and stakeholder engagement events. Contribute to strengthening administrative support systems and improving field operations. Participate in field missions for data collection, analysis, and reporting. Develop and maintain monitoring and reporting tools. Support asset and inventory record maintenance. Contribute to data analysis and visualization for planning and decision-making. Act as a Certifying Officer for assigned programmes.

Work Experience

A minimum of two years of progressive experience in project/programme management and administration is required. Experience with NGOs or the UN system is necessary. Desirable experience includes developing monitoring tools, using ERP systems (e.g., Umoja/SAP), interacting with international partners, international development project funds/programme management, and data analytics.

Skills

Professionalism, Planning & Organizing, Client Orientation, Programme Management, Financial Management, Data Analysis, Problem-Solving, Communication, Stakeholder Engagement.

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