Senior Projects Officer - Internally Only - (2 positions)

Organizational Context

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff, is seeking committed personnel to make a tangible difference for vulnerable communities. The Senior Projects Officer role is situated within the External Relations Services Section at HQ Amman, reporting to the Head of the section.

Job Purpose

The Senior Projects Officer is responsible for ensuring high-quality, agency-wide reporting to donors by reviewing, editing, and finalizing project documents and reporting packages. This role involves monitoring project implementation for compliance with approved proposals and agreement stipulations, analyzing donor-funded projects, and vetting contributing organizations. The position requires coordinating information exchange between various departments and field offices to ensure timely submission of proposals and reports. The officer provides expert advice on technical and financial project issues, supports planning and policy development, and manages relationships with project stakeholders. Additionally, the role involves coordinating with finance departments on financial actions, ensuring project closure requirements are met, and providing operational and technical guidance agency-wide. The position also includes supervising project unit team members.

Responsibilities

Ensures high-quality, agency-wide donor reporting by reviewing and finalizing project documents and reporting packages for compliance and consistency. Monitors project implementation against approved proposals and agreement stipulations, advising on corrective actions. Conducts vetting of organizations contributing financially or in-kind to UNRWA. Monitors the financial status of active projects, verifying expenditure consistency with contractual terms. Coordinates information exchange between Field Offices, Programme Departments, Finance, and ERCD for timely proposal and report submissions. Provides guidance and recommendations to Field Offices on operational and financial matters related to project agreements. Offers expert advice on technical and financial project issues to the ERCD Partnerships team and responds to donor queries. Manages stakeholder relationships, troubleshoots implementation issues, and provides guidance on grant agreements and reporting requirements. Represents ERCD in relevant meetings and participates in donor engagements. Coordinates with Finance and Contributions Units on project management cycle tasks, including financial actions and project closure. Follows up on project proposals, liaises with Finance for budget clearance, and manages the donor submission calendar. Provides agency-wide operational and technical guidance on project formulation and reporting. Contributes to responses for audit observations and requests. Supervises Project Unit team members and participates in their recruitment.

Work Experience

Requires at least seven years of professional experience in project development and management, administrative functions, financial tracking, and monitoring, including bookkeeping and accountancy related to projects. Knowledge of the programme management cycle and results-based management is essential. Experience with UN organizations, NGOs, or donor governments, and proficiency with spreadsheets and database packages are desirable.

Skills

Communication, Working with People, Drive for Results, Planning and Organizing, Deciding and Initiating Action, Applying Technical Expertise, Delivering Results, Creating and Maintaining Impact and Partnership.

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