Administrative support for the IX Session of the Regional Platform for Disaster Risk Reduction in the Americas and the Caribbean-intern

Organizational Context

The United Nations Office for Disaster Risk Reduction (UNDRR) is the UN's focal point for coordinating disaster reduction efforts and ensuring synergies among related activities. It guides, monitors, and reports on the Sendai Framework implementation, supporting regional and national efforts. The Regional Platforms for the Americas and the Caribbean serve as key spaces for partners to share knowledge and agree on regional priorities for disaster risk reduction.

Job Purpose

This internship supports the IX Session of the Regional Platform for Disaster Risk Reduction in the Americas and the Caribbean. The role will provide crucial administrative and logistical support to ensure the successful organization and execution of the Regional Platform event. The intern will assist with procurement processes, participant communication, and other logistical arrangements, contributing to the effective functioning of this critical regional forum for disaster risk reduction. This role is vital for facilitating knowledge exchange and agreement on disaster risk reduction priorities within the region.

Responsibilities

Provide comprehensive support for all procurement processes related to the Regional Platform, including interpretation and translation services, online platforms, software, and production companies. Assist in elaborating Terms of Reference and obtaining quotations. Follow up on administrative tasks to ensure timely completion of procurement activities. Support the development and updating of participant lists for the Regional Platform. Respond to incoming inquiries from participants and manage follow-up communications. Provide additional logistical support as requested to ensure the smooth operation of the event.

Work Experience

No professional work experience is required for this internship. However, applicants must demonstrate an ability to interact successfully with individuals from diverse cultural backgrounds and beliefs, showing tolerance for differing opinions and views.

Skills

Communication (clear and effective speaking/writing, active listening, appropriate responses), Teamwork (collaboration, valuing input, prioritizing team goals), Planning and Organizing (identifying priorities, managing time and resources, monitoring and adjusting plans), Proficiency in MS Word, PowerPoint, and MS Teams, Cross-cultural communication and sensitivity.

Explore related opportunities