Assistant Projects Officer-Information Management (For Roster Purposes) -For Internal & External Candidates- Limited Duration Contract (LDC)/ Band F "Step 1"- Projects Office- FO West Bank - Band(F)

Organizational Context

The United Nations Relief and Works Agency (UNRWA) is a UN entity established in 1949, mandated to assist and protect approximately 5.8 million registered Palestine refugees across the Middle East. UNRWA provides essential services including education, healthcare, and social services, operating as the largest UN mission in the region with over 30,000 staff. This role is situated within the Projects Office in the West Bank Field Office.

Job Purpose

The incumbent will support the development, implementation, and maintenance of an integrated Grant Management Information System for the West Bank Field Office, utilizing Microsoft-based tools such as Excel, Microsoft Lists, and Power BI. The primary focus is to ensure the accuracy, timeliness, and usability of critical grant datasets, including portfolio tracking, reporting, financial burn rates, activity logs, and performance indicators. This involves coordinating regular data updates, contributing to the creation of Power BI dashboards for analysis and decision-making, and collaborating with Project Officers, program units, and finance colleagues to collect and validate data. The role requires significant coordination and autonomy in managing data flows and supporting colleagues in system usage, despite having no direct supervisory responsibilities.

Responsibilities

Develop, implement, and maintain an integrated Grant Management Information System using Microsoft Excel, Lists, and Power BI. Ensure the accuracy, timeliness, and usability of key grant datasets, covering portfolio tracking, reporting, financial burn rates, activity logs, and performance indicators. Coordinate regular data updates, including monthly financial data and quarterly performance tracking. Contribute to the development of Power BI dashboards for data analysis and decision-making. Collaborate with Project Officers, program units, and finance colleagues to collect and validate data, ensuring consistency and adherence to standards. Manage data flows across teams and provide support to colleagues on system usage, requiring a high degree of coordination and autonomy.

Work Experience

Requires at least 3 years of demonstrated experience in managing structured datasets and supporting program, grant, or operational processes. Advanced proficiency in Microsoft Excel is essential. Experience with Microsoft 365 tools (SharePoint, Microsoft Lists) for data management is required. Experience with Power BI or similar tools for data transformation and modeling is desirable.

Skills

Strong analytical skills and attention to detail. Ability to structure, validate, and maintain complex datasets. Good organizational and coordination skills for managing update cycles. Strong communication skills for effective cross-team collaboration. Ability to work independently with initiative and reliability. Familiarity with results-based management approaches is an asset.

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