Finance Assistant

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. As the leading UN agency in migration, IOM collaborates with governmental, intergovernmental, and non-governmental partners to provide services and advice. This Finance Assistant role is based in Caracas, Venezuela, supporting IOM's mission.

Job Purpose

The Finance Assistant role is crucial for supporting the financial operations of the International Organization for Migration (IOM) in Caracas, Venezuela. This position contributes to the organization's mandate of promoting humane and orderly migration by ensuring accurate and efficient financial management. The assistant will handle data input, respond to queries, assist with payroll and payments, and maintain financial records. By ensuring compliance with IOM's finance policies and instructions, the role supports the overall operational effectiveness and accountability of the organization, enabling IOM to continue providing vital services and humanitarian assistance to migrants and displaced persons.

Responsibilities

The Finance Assistant is responsible for accurately inputting financial data into systems and responding to related queries from staff. Key duties include assisting with payroll validation, reviewing payment requests for proper authorization and documentation, and creating new vendor accounts. The role involves verifying vendor requests against IOM policies, performing claim verifications, and preparing necessary receipt and journal vouchers. Additionally, the assistant will support the preparation of various financial reports, provide assistance with staff services such as travel and expense claims, and ensure systematic filing of all accounting documents. A significant responsibility includes managing the office's petty cash.

Work Experience

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential. Previous experience with SAP is a distinct advantage. Experience working with international humanitarian organizations, non-government, or government institutions in a multicultural setting is also beneficial. The role requires attention to detail, methodical organization, discretion, and a willingness to learn.

Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP (advantageous), attention to detail, organizational skills, discretion, client-orientation, patience, willingness to learn, financial data input, query response, payroll assistance, payment processing, vendor management, claim verification, report preparation, petty cash management.

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